HR Payroll Specialist at SpawGlass

Our payroll specialist will ensure that team members are paid accurately and on time while maintaining compliance with all relevant laws and regulations. A successful candidate in this role maintains confidentiality, provides exceptional customer service to our team members, is detail-oriented, and enjoys working with numbers.

Competencies:

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  Payroll Processing: Administer full-cycle payroll including calculating employee wages, overtime, bonuses, and deductions, ensuring 100% accuracy and on-time delivery of employee payment.


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  Payroll Record Management: Maintain meticulous payroll records, including hours worked, wage breakdowns, employee information, timesheets, and other related documents.


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  Compliance: Ensure that the payroll process complies with federal, state, and local laws and regulations, including tax withholding, wage and hour laws, and reporting requirements. Respond to unemployment claims in a timely manner.


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  Tax Reporting and Payments: Prepare and process federal, state, and local payroll taxes, ensuring timely submissions of quarterly filings (e.g., Form 941) and year-end reporting (e.g., W-2, W-3). Lead payroll tax audits and address discrepancies with government agencies as needed.


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  Benefits and Deduction Coordination: Ensure seamless integration of payroll with employee benefits, including health insurance, retirement plans, HSA/FSA, and other voluntary benefits. Audit and reconcile benefit deductions to maintain accuracy across payroll and HR systems.


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  Reconciliation and Audit: Reconcile payroll accounts with general ledger entries and resolve discrepancies quickly to maintain financial integrity. Conduct periodic internal payroll audits to identify errors, improve processes, and meet compliance requirements.


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  Systems Management: Manage and update payroll systems to reflect the latest employee, tax, and benefit changes. Identify opportunities to automate processes and optimize payroll workflows to increase efficiency.


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  Reporting: Generate and analyze comprehensive payroll reports for management, accounting, and auditing to provide actionable insights. Support internal and external audits with accurate documentation and timely data sharing.


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  Training and Knowledge Sharing: Train team members on payroll systems and policies, ensuring understanding of relevant compliance requirements and workflows. Document and update standard operating procedures (SOPs) to maintain consistency in payroll processes.


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  Human Resources Support: Serve as a trusted resource by addressing payroll-related inquiries, resolving issues promptly, and communicating wage details, deductions, and policies in a clear and professional manner via phone, online chat, email and face-to-face.

Specifications:

• 5+ years of full-cycle in-house payroll experience.


• General knowledge of accounting principles as it relates to payroll.


• Certified Payroll Professional preferred but not required.


• Proficiency in Microsoft Office Suite (SharePoint, OneDrive, Teams, Outlook, Excel, Word, PowerPoint) and payroll systems.


• Bilingual in English and Spanish required.

Essential Functions:

• Lift up to 25 pounds unassisted.


• Sitting for long periods of time, walking, and standing occasionally.


• Nature of work requires an ability to operate standard business office equipment


• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment:

• Corporate office environment with standard use of office equipment (e.g., computers, printers, etc.)


• Occasional visits to jobsites which include the use of proper Personal Protective Equipment which may involve exposure to outdoor elements and typical construction conditions.


• Business casual appearance.


• Monday – Friday, 8:00 am – 5:00 pm

SpawGlass is an Equal Opportunity Employer