HR -Payroll Administrator - Virtual Company
Delray Beach, FL 33444
About the Job
Vaco is hiring for an on-site HR-Payroll Administrator located in Delray Beach, FL.
Primary responsibility is to process payroll and benefit enrollments. Prepare check request for 401(k), monthly insurance benefits, and mandatory withholdings. Reconcile related general ledger accounts and resolve payroll discrepancies with employee and department managers. Run payroll related reports for management as requested.
Overview:
- Send out payroll reminders via email on Payroll Mondays for each payroll
- I9 verifications, E-verify processing (including TNC)
- Background processing/FCRA requirements/Interactive Process procedures for convictions
- Familiarity with and ability to interpret/apply DOL exempt/non-exempt fact sheets
- experience with draw on commission payrolls would be a plus
- Employee benefits experience would be a plus
- Run report for the time punches outside of current allocation report
- Set up data for each payroll and expense management
- Pull in payroll and load data sets
- Begin processing payroll by verifying hours and available sick and vacation time
- Continuously review timesheets to ensure approvals are done
- Run report and check to data to ensure proper coding and correct any errors
- Complete any payroll changes in a timely manner to ensure smooth and timely payroll processing
- Verify current to previous payroll registers
- Run the Fidelity report each Monday
- Add 401(K) percentage changes and loans
- Handle VOEs when needed
- Batch approve time-off requests
- Send CSM report to the accounting department for allocation splits
- Enter CSM commissions on the 1st of each month
- Run bi-weekly overtime report for CFO
- Run weekly OT reports for the Exec VP of Finance
- Process new hire authorization (NHA) forms and payroll action change (PAC) forms changes in paycom
- Process Dynnamo payroll
- Post payrolls
- Attend paycom learning modules as time permits
- Assist/Train employees on how to use the Paycom seld-service protal
- Set up new users and send them their login information
- Reset passwords with 2 verification identifiers when needed
- Scan invoices into system
- Scan bi-weekly payroll changes into corresponding HR employee files
- Work with Paycom to resolve payroll issues
- Assist with other projects as needed
Experience/Skills/Education:
- Degree or equivalent experience
- Paycom experience required
- Membership in the APA - American Payroll Association, SHRM- Society for Human Resources, World at Work or something similar would be ideal
- 3-6 years related experience within payroll and human resources
- Advanced MS Office skill set
- Previous experience with high volume payroll processing
- Strong data entry experience including spreadsheets
- Experience with garnishments and unemployment
- Superior organizational skills, attention to detail, and the ability to prioritize and manage tasks
- Demonstrate excellent interpersonal skills to effectively communicate, empathize and reason with people in situations that are often offensive and stressful
- Team player, but also capable of working independently
- Ability to work some weekends or overtime when needed
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.