HR Generalist at eSolutionsFirst

HR Generalist
Location: Tysons Corner, Virginia (Onsite)
Position Type: Full-Time

We are seeking an experienced and dynamic HR Generalist to join our team in Tysons Corner, VA. As an HR Generalist, you will play a crucial role in supporting the daily operations of our Human Resources department. If you are an independent thinker with a passion for HR, excellent communication skills, and a strong understanding of HR processes, we encourage you to apply!

Responsibilities:

Onboarding:

• Prepare and process new hire paperwork (I-9 forms, tax documents, benefits enrollment).
• Set up new employees in HR systems (ADP, JobDiva).
• Conduct orientation sessions to introduce company policies, culture, and procedures.
• Coordinate with IT to set up email accounts and equipment for new hires.
• Ensure compliance with legal and company requirements during the onboarding process.

Offboarding:

• Facilitate exit procedures, including conducting exit interviews and processing necessary paperwork.
• Coordinate the return of company equipment and deactivation of system access.
• Process final payroll and benefits termination.
• Document reasons for departure and gather feedback for organizational improvement.

Employment Contracts:

• Draft, review, and manage employment contracts for new hires and existing employees.
• Ensure contracts comply with legal standards and company policies.
• Maintain records of all employment agreements.

C2C Contracts:

• Manage contracts for contractors and consultants (Corp-to-Corp).
• Ensure compliance with legal and company requirements.
• Track contract terms, renewals, and terminations.

Resource Allocation by Client:

• Allocate and manage resources based on client needs and project requirements.
• Track and report on resource utilization and availability.
• Coordinate with project managers to ensure optimal resource allocation.

Timesheets:

• Oversee the collection, review, and processing of employee timesheets.
• Ensure that timesheets processes and procedures are adhered to by employees and contractors.
• Serve as an escalation point to address any discrepancies or issues with timesheet submissions.

Payroll:

• Oversee processing of payroll to ensure its accuracy and timeliness.
• Serve as an escalation point to address payroll-related inquiries and issues from employees.

Benefits:

• Manage employee benefits enrollment and changes.
• Manage Open Enrollment including:
  - Renewal planning with carriers and benefit broker team
  - Create Open Enrollment cycle in HRIS to function for all eligible employees
  - Communicate all aspects of Open Enrollment including dates, changes to upcoming plan year, etc.
  - Ensure carrier files are effectively transmitted, received, and processed properly
• Assist employees with benefits inquiries and issues.

401k:

• Administer company’s 401k plan in conjunction with benefit brokers serving as point of contact for meetings, maintain all plan documents, coordinate employee educational sessions, etc.
• Assist employees with 401k enrollment and management.
• Coordinate with 401k plan administrators.
• Ensure compliance with regulatory requirements.

Expense Reimbursements:

• Oversee processes and procedures for employee expense reimbursement requests.
• Ensure compliance with company policies and procedures.
• Serve as an escalation point to address any discrepancies or issues with expense reports.

Grievances:

• Handle employee grievances promptly and professionally.
• Investigate and resolve issues in accordance with company policies.
• Advocate for the company while maintaining a fair and supportive environment.

Questions:

• Serve as an escalation point to address employee inquiries regarding HR policies, benefits, payroll, and other HR-related matters.
• Provide accurate and timely information to employees.

Performance Reviews:

• Coordinate and manage the performance review process.
• Ensure timely and constructive feedback is provided to employees.
• Track and document performance review outcomes.

Corporate Events:

• Plan and execute corporate events, including team-building activities and company celebrations.
• Coordinate logistics and manage event budgets.
• Ensure events align with company culture and objectives.

Mail:

• Manage incoming and outgoing HR-related mail.
• Ensure timely distribution and response to mail items.

HR Policies and Procedures:

• Develop, implement, and update HR policies and procedures.
• Ensure compliance with legal and regulatory requirements.
• Communicate policies and procedures to employees.

3rd Party Vendors Supporting Operations:

• Manage relationships with third-party vendors (e.g., benefits providers, payroll services).
• Ensure vendors meet service level agreements and performance standards.
• Address any issues or concerns with vendor services.

HR Business Partner from Recruiting Throughout Employee Life Cycle:

• Act as an HR business partner, supporting employees from recruitment through the entire employee life cycle.
• Provide guidance and support on HR-related matters.
• Foster positive employee relations and contribute to a supportive work environment.

Cooperation and Coordination with Other Business Units:

• Collaborate with recruiting, sales, finance, immigration, and the CEO to ensure alignment and support for HR initiatives.
• Facilitate communication and cooperation between HR and other departments.
• Support cross-functional projects and initiatives.

Qualifications:

• Bachelor’s degree in human resources, Business Administration, or related field.
• 3 to 5 years of progressive HR experience in the United States.
• Knowledge of HR laws, regulations, and best practices.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team.
• Detail-oriented, organized, and adaptable.

Preferred Skills:

• Experience with ADP WorkforceNow
• Experience with JobDiva (ATS)
• Legal background

Why Join Our Team:

• Competitive salary and comprehensive benefits package.
• Opportunity to make a meaningful impact on our organization.
• Supportive and inclusive company culture.

Benefits

• 401(k)
• Medical insurance
• Vision insurance
• Dental insurance
• Disability insurance
• Basic and Voluntary Life and AD&D Insurance
• Corporate Discounts
• Generous Paid Time Off

About eSolutionsFirst

eSolutionsFirst is a growing small business with a focus on providing technical solutions to commercial organizations. We invest in developing our team members into technical leaders in their fields of interest. If you are looking to be a member of a talented company with a small business culture, and you are passionate about HR and ready to contribute to our growing team, we’d love to hear from you! Apply today by sending your resume and a cover letter to or complete the Online Application.