HR Generalist, Development and Alumni Relations - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.




The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.








Posted Job Title

HR Generalist, Development and Alumni Relations





Job Profile Title

Human Resources Administrator School/Center A





Job Description Summary

Reporting to the Director of DAR Human Resources, this role will function as an HR Generalist supporting critical functions within the Development and Alumni Relations (DAR) Department. The HR Generalist will deliver a comprehensive range of services across the entire employee lifecycle. Areas of support include recruitment and talent acquisition stages, Workday (an HRIS system) management, onboarding/offboarding processes, leave administration management, and routine HR generalist support.


The HR Generalist will work closely with the whole HR team to support the entire employee lifecycle. When working closely with the Assistant Director of Talent Management, the primary support role will be to ensure DAR hiring managers feel supported and follow best practices in all recruitment efforts. They will work to provide hiring managers with the guidance and support needed to facilitate the stages of the recruitment process in Workday, from posting through hiring and into onboarding.


When supporting the HR Business Partner, the HR Generalist will help ensure success in onboarding, leave management, compensation, performance management, employee relations, and offboarding. As a member of the Central DAR HR team, the HR Generalist will maintain confidentiality, professionalism, and accountability at all times and provide a high level of customer service.





Job Description


Job Responsibilities



+ Coach and provide consultative advice to hiring officers through the entire recruitment cycle and in advance on the preparation of job descriptions and the PIQ to ensure consistency and alignment with the appropriate job profile. Guide hiring managers through internal hiring best practices such as developing diverse candidate pools, ensuring DEIB recruitment strategies are present in all searches. Collaborate closely with the Assistant Director of Talent Management to identify and address recruitment needs, focusing on building, enhancing, and maintaining robust internal and external talent pipelines to attract and retain top talent. Including Managing job requisitions for nonexempt roles. Guide hiring managers through internal hiring best practices such as developing diverse candidate pools, ensuring DEIB recruitment strategies are present in all searches, confirming appropriate and commensurate salary ranges, documenting the interview process sufficiently


+ Serve as the primary point of contact for new hires throughout the onboarding process and provide talent management support. Address routine inquiries regarding onboarding, orientation, offboarding, and performance review cycles.


+ Provides HR Generalist support in employee relations, exit interviews, providing interpretation of policies and procedures for staff and managers. Consults with staff inquiring about leaves of absence, coordinating leaves with the Core HR Benefits/Leave office and Solution Center as needed. Provide guidance on tier 1 employee relations matters. Represents DAR, HR and the University of Pennsylvania with professionalism and confidentiality always, providing high level of customer service.


+ Become a go-to subject matter expert resource with the HRIS system, Workday. Gather and analyze HR metrics by utilizing Workday reporting to help inform initiatives and improve organizational performance.


+ Perform additional HR duties as assigned





Qualifications



+ A bachelor’s degree and a minimum of 2-3 years of human resources experience in customer-focused roles are required, or equivalent education and experience combined.


+ Ability to proactively build relationships to build trust both internally and externally with staff and departments across the University.


+ Proven track record in talent acquisition and other HR experiences in a people/customer-focused environment highly desirable


+ Ability to connect with all levels within the organization to foster a collaborative work environment


+ Strong systems aptitude and ability to navigate an HRIS system


+ Strong organizational, verbal, and written communication skills, working effectively with staff at all organizational levels


+ Adept time management, enabling the juggling and successful execution of multiple concurrent tasks and projects and corresponding communications on projects and assignments









Job Location - City, State

Philadelphia, Pennsylvania





Department / School

Development and Alumni Relations





Pay Range

$43,919.00 - $75,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.




Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.