HR & Front Desk Coordinator - InBody

About Our Company:  

InBody is a worldwide leader in the health metrics field, revolutionizing the industry with innovative technology and devices. InBody’s products are trusted by top research facilities, fitness centers, hospitals, and health centers around the world because of their accuracy, reproducibility, and ease-of-use.  

We proudly produce advanced health technology designed to make understanding and improving health and wellness accessible to everyone. From class-leading body composition analyzers to user-friendly automated blood pressure monitors, our goal is to equip health and wellness professionals with the tools they need to help clients and communities improve their well-being. 

About the Role:  

We are searching for an optimistic and detail-oriented HR & Front Desk Coordinator who will become the first point of contact for our valued employees and visitors. As the face of our company, you will play a crucial role in creating a welcoming and professional environment to reflect InBody’s commitment to providing a pleasant workplace experience for our team. 

The ideal candidate has a high degree of customer services skills and an optimistic attitude to ensure that every interaction leaves a lasting positive impression. You will manage the front desk by greeting visitors, answering and directing phone calls, and providing general administrative support to various departments. Working closely with our Workplace Operations Team and HR Team, you will also assist in coordinating and planning company events from small team gatherings to larger corporate functions. 

We’re looking for an energetic self-starter who can handle multiple tasks with a positive attitude and attention to detail in maintaining a positive workplace experience.  It is crucial that the candidate thrives in our entrepreneurial company culture where change is constant, growth is immense, and opportunities abound. 

If you are a team player with excellent communication skills, a knack for event planning, and a passion for creating an engaging workplace experience, then this is the perfect position for you! 

This is a full-time, onsite position at our office located in Cerritos, CA reporting to the Sr. Human Resources Manager. 

Essential Responsibilities:    

• Greet and interact with visitors/clients/candidates and other personnel coming into the office for a variety of purposes  
• Oversee the maintenance and cleanliness of office facilities 
• Receive, sort, and distribute daily mail/deliveries    
• Support employees with vehicle reservations, office perks, supplies, and meeting room requests   
• Plan and coordinate company events to create a positive workplace experience, including coordinating with external vendors, managing event logistics, and tracking workplace experience budget. 
• Assist with recruitment efforts (i.e. scheduling interviews and coordinating communication with candidates.) 
• Help with the onboarding process for new hires, including preparing onboarding materials and coordinating with the Workplace Operations Team for a total new hire experience. 
• Assist in responding to HR and front-desk inquiries via phone, email, or internal messenger system (MS Teams). 
• Manage relations with current vendors and property management    
• Develop and collaborate on internal programs, activities, training, and processes  
• Oversee daily calendar and scheduling of all internal meetings    
• Create internal workplace notices, announcements, and newsletter   
• Perform general HR/administrative duties and related tasks to support other departments, as needed  

Essential Qualifications:    

• Bachelor’s Degree    
• 1+ years of working in an office environment, preferably in HR, Operations or Office Administration    
• Excellent organizational and time management skills with the ability to prioritize and manage multiple projects and deadlines    
• Proficiency with Microsoft 365  applications (i.e. Word, Excel, Outlook) 
• Type 45+ WPM  
• Excellent oral/written communication and interpersonal skills    
• Must be able to lift up to 25 lbs up a flight of stairs for snack/drink replenishment 
• Work onsite at the office Monday through Friday  

Bonus Qualifications:    

• 1+ years of experience working with team members across multiple departments    
• Front Desk/Receptionist experience    
• Familiar with project management, purchasing, inventory, budgeting, and vendor relationships    
• Experience with Applicant Tracking System (ATS) (e.g. JazzHR)
• Experience with HRIS (e.g. BambooHR) 
• Experience with video/graphic software programs such as Canva 
• Fluency in Korean is a plus 

Other Duties:  

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.    

Benefits Summary*:    

• Medical (PPO), Dental (PPO), Vision (PPO), & Life Insurance*    
• 401K Plan with up to 3% company match*    
• Paid Vacation & Sick Leave*    
• Quarterly Paid time off for Wellness Day 
• 11 annual paid holidays / Paid Time off for Birthday   
• Gym membership reimbursement*    
• Flexible Spending Account (FSA)*    
• Discounted Pet Insurance   
• Job-related training reimbursement*   

*The above-stated benefits may change without prior notice and will begin after successfully completing the 90-day introductory period  
 

Pay Rate Range: 

• $20.00 - $23.00 per hour