HR Department Assistant at APN Software Services, Inc.
Salinas, CA 93901
About the Job
Client: Salinas Valley Memorial Healthcare
Title: Department Assistant
Req #: 35631725
Location: 450 E. Romie Lane, Salinas, CA 93901
Duration: 2 Months
Hours: M-F, 8 hours day shifts
DUTIES:
Position works under the supervision of the Sr. Administrative Director, Human Resources and Manager, Human Resources. He or she will provide customer service to hospital employees and visitors interacts with individuals of all professional levels in person, via telephone and email. Position requires clerical and administrative functions and answers requests for information as necessary. Performs other duties as assigned.
Fulfills departmental and Hospital responsibilities including: attending staff meetings as appropriate, reading all meeting minutes and posted communications, participating in departmental performance improvement activities, attending all Hospital and department-specific required in services, and maintaining an active role in problem solving and resolution.
Experienced general admin support. Competency with Outlook and Microsoft Office Suite required.
Spanish speaking desired.
SKILLS:
- Is responsible for front desk reception. Greets and assists employees and visitors. Takes incoming telephone calls.
- Oversees incoming and outgoing mail, and distributes to respective recipient. Accurately completes correspondence as directed
- Issues employee ID proximity badges to new hires, doctors, volunteers, students, and contract staff. As well as re-issues any lost, damaged or stolen ID badges.
- Orders supplies for badging station when inventory is low.
- Processes all employment verifications received via fax or email. Drafts employment verification letters upon request from current or former employees, following policy and procedures for employment verification.
- Performs clerical data entry of all performance evaluations into the HR information system.
- Performs data entry of all disciplines into the HR information system
- Assists with the Hospital’s Employee Recognition.
- Assists with organization, planning, and communicating of special functions such as Hospital Week, Employee and Nurse of the Year, Denim Day, Wear Red Day, Big Week and others.
- Accurately maintains employee files.
- Processes employee changes to the HR tracking system.
- Processes reports and information and distributes as needed.
- Answers requests for information Communicates both verbally and in writing in a professional and knowledgeable manner while maintaining confidentiality.
- Creates, inputs, and maintains computer data files, tracks and calculates data, and compiles reports as necessary.
- Assists in the cover/relief of other department staff as needed and assists with special projects as necessary. Demonstrates necessary flexibility in regard to changes in the Hospital or department activities.
- Is able to work with a minimal amount of supervision.
- Performs other duties as assigned.
- A minimum of two years clerical experience, preferably in a Healthcare Human Resources environment. Able to type a minimum of 45 wpm, proficiency in MS Word and Excel and computer record-keeping skills. Knowledge of fundamental principles and practices of Human Resources.
EDUCATION:
Work requires a minimum of a high school diploma or GED.
Associate’s or Bachelor’s degree in business or related field strongly preferred.
Thanks,
Amit Sehdev
APN Software Services Inc.
Direct: 510-402-1061 | Fax: 510-623-5055 | Amit@apninc.com