HR Data Entry Specialist - (Flexible Schedule) at Reed Smith LLP

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This entry-level position is responsible for creating, updating and maintaining our US employee data in the PeopleSoft HR system. In a high-volume data entry environment, the HR Data Entry Specialist ensures that strict deadlines are met with utmost accuracy. The HR Data Entry Specialist is a member of an efficient, high-performing HR team performing a range of functions. Primary responsibilities include high volume data entry, filing, answering routine questions, and other HR-related tasks. Must be able to work 40 hours per week during regular business hours.

Job Duties and Responsibilities

• Perform data entry and validation for new hires, terminations, transfers, salary increases and other changes for our US population in the PeopleSoft system.
• Communicate with all necesary parties to ensure accuracy of data.
• Maintains the integrity and confidentiality of employee data.
• Assist with data entry for special projects and during routine audits performed by the HRIS team.
• Schedule day 2 and 3 orientation sessions with local teams.
• Assist with maintaining electronic HR filing.
• Monitor shared HR mailbox and answer incoming questions or forward to appropriate contact on the team.
• Support other members of the department, including office managers across U.S. offices, by providing general administrative assistance such as copying, preparing correspondence, conducting research, scheduling meetings, filing, preparing mailings, etc. as needed.
• Work to understand new department processes, procedures and/or programs.
• Send quarterly payroll cutoff calendar reminders to HR team.
• Complete verifications of employment.
• Completes regular audits of HRIS data, firm directory data, and personnel files and photos.
• Perform other administrative and related duties as required and assigned.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: Bachelor's degree, or working towards Bachelor's degree in Human Resources, Management, Business Administration, or another applicable major at an accredited university preferred, but not required.

Experience: Some data entry experience working in a general office environment preferred.

Skills: 

• Strong attention to detail, accuracy and organization
• General computer skills in MS Office (Word, Excel, PowerPoint, Access and Outlook)
• Accurate typing, spelling and grammar skills
• Multi-tasking, follow-up and prioritizing skills
• Excellent communication skills, both written and verbal
• Discretion in handling confidential information
• Desire to work in a fast-paced, high-volume environment
• Demonstrated focus in customer service with an ability to provide a positive customer experience

Other

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions: 

• Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use.
• Ability to work 40 hours per week during regular business hours.
• Ability to work overtime during peak times, as needed.
• Ability to work independently, but also as part of a busy, high-performing team

Working Conditions:   You will be required to work in the office a minimum of 2 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.