HR COORDINATOR - University of Washington

Req #: 241774 Department: UNIVERSITY ADVANCEMENT: PEOPLE AND CULTURE Job Location Detail: Hybrid: 2 days in office Posting Date: 12/11/2024 Closing Info: Closes On 12/21/2024 Salary: $5,417 - $5,834 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission-with the goal of making the UW the world's greatest public university, as measured by positive impact-guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW's impact by developing meaningful connections that foster pride, advocacy and philanthropic support. **The People and Culture team has an exciting opening for a Human Resources Coordinator. This is a full-time, permanent position.** The Human Resources (HR) Coordinator provides essential daily operational and analytical support to the People and Culture team . This role manages various administrative processes and serves as a primary point of contact for University Advancement's new hires and current employees. The HR Coordinator maintains HR systems, ensures compliance with organizational policies and tracks key HR compliance metrics. **What You Will Do:** **Human Resources Operations Support (30%)** -Oversee the day-to-day HR administrative responsibilities, including the timely and accurate documentation of new and departing employees in the relevant systems. -Coordinate HR counterparts across the UW on processes related to documentation and hiring. **System Administration and Reporting (30%)** -Oversee updates to the internal financial and administrative database, including serving as a primary point of contact for internal teams . -Ensure accurate data entry and system updates. -Monitor and action incoming requests and questions through the University's ticketing system. -Assign service tickets to the appropriate HR team member(s) and track resolution times to ensure timely responses in line with the team's mission to provide high quality customer service. -Maintain data and reporting for University Advancement's performance review system. -Assist with survey deployment and data analysis. **Compliance and Budget (35%)** -Track and manage compliance requirements related to HR processes, including onboarding, offboarding, background checks, required trainings and I-9 verifications. -Track expiration dates for key compliance documentation and ensure timely renewals. -Serve as the primary contact for completing new employees' I-9 documentation; ensuring compliance with all federal, state, and organizational I-9 requirements. -Generate and maintain reports to monitor compliance metrics and address gaps proactively. -Track progress on pending background checks to expedite the hiring process. -Handle ProCard reconciliation related to HR activities, including verifying transactions and maintaining accurate financial records. **Other duties as assigned (5%)** **MINIMUM REQUIREMENTS** Bachelor's degree in human resources, business administration or a related field AND two years of HR administrative experience. **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **What You Bring:** -Strong attention to detail and organizational skills. -Excellent communication and interpersonal abilities. -Proficiency with HRIS systems and Microsoft Office Suite (Word, Excel, Outlook). -Ability to manage multiple priorities and handle sensitive information with confidentiality. **What You Can Expect:** Cubicle/Open workspace environment which may result in additional or higher levels of noise and visual distractions. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you log into your "My Jobs" page. If you choose to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. \#UWUAJOBS University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.