HR Coordinator (Hybrid) at HEPCO, Inc.

We are seeking an experienced and detail-oriented HR Coordinator to join our client’s team. The ideal candidate will play a key role in supporting HR functions, including invoice processing, vendor management, and reporting responsibilities. This is an excellent opportunity to work with a dynamic team and make a meaningful contribution to HR operations.

• Responsible for invoice processing, ensuring invoices are accurately recorded, processed, and paid in a timely manner across various HR business areas.
• Serve as the point of contact for HR vendor managers, fielding inquiries regarding invoice receipt, payment dates, and reconciliation reports.
• Understand and apply basic procurement functions, including purchase orders and requisitions.
• Generate reports, comparing purchase orders to budget amounts, reconciled invoices, terms of payment, and other charges.
• Assist with basic accounting functions, including monthly close activities such as accruals and journal entries.
• Participate in monthly finance and budget check-in meetings.
• Prepare HR benefit files for headcount allocation and payment submission.
• Establish and maintain partnerships with HR vendor managers and the finance department.
• Assist with record retention and support audit testing activities.
• Apply HR practices, policies, and procedures, while maintaining confidentiality and handling sensitive information.
• Utilize Microsoft Excel and other Microsoft Office tools.

Requirements:

• Bachelor’s degree in Human Resources or a related field.
• Ability to handle multiple priorities in a fast-paced environment.
• Experience with applicant tracking systems is a plus.
• Must have strong knowledge of Microsoft Word and Excel.
• Strong organizational skills, high-energy, and keen attention to detail.
• Must be able to learn and use various HR systems, including SAP/HR module. Knowledge of Ariba and Catalyst is a plus.

Benefits:

• Health Insurance
• Sick Time
• 401k

Pay Range: $30.00 - $35.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.