HR/Business Office Specialist - Pojoaque Valley School District

Job Title: Human Resources / Business Specialist

FLSA Status: NON-EXEMPT

Minimum Qualifications:

High School diploma or GED;

Experience in Human Resources and Office Procedures

Demonstrated knowledge and skill of computer function and operation.

Skills/Aptitudes:

Good organizational ability; good written and oral communication skills; good attention to detail; ability to maintain high level of professionalism and confidentiality regarding students, staff, parents, and school matters.

Essential Job Responsibilities of Human Resources / Business Specialist:

• Works cooperatively with colleagues, supervisors, and administrators.
• Demonstrates ethical behavior as per NM educator ethics.
• Follows district policies and administrative rules and regulations.
• Follows District Code of Conduct policies.
• Maintains behavior appropriate to performing and accomplishing assigned duties.
• Maintains a suitable personal appearance as it relates to position.
• Knows what to do successfully to complete assigned work.
• Maintains manager and employee confidence by keeping human resources information confidential.
• Meet with new employees regarding new hire paperwork completion and licensure.
• Meet with applicants and employees to answer questions regarding licensure and general HR issues.
• Enter employee information in Visions and review for accuracy.
• Run reports in Visions as needed, verifying that data is correct and up to date.
• Ensures that all employees have a current background check and background checks have been filed.
• Perform file audits to ensure that all required employee documentation is collected and maintained.
• Update recruitment sites for maximum recruitment exposure. Print applications as needed, forwarding them to Principals and Administrators.
• Compiles data and analyses past and current year training requirements. Ensures employees have taken and completed required training.
• Maintains accurate and timely files and records, keeping filing up to date. Close out files when employees resign.
• Maintains and keeps documentation current (Licenses, I-9 forms etc.) removing documents for employees that have resigned.
• Review files for missing and/or needed employee documentation and inform employees.
• Processes the hiring of substitutes, ensuring all licensure and paperwork is received. Keep substitute lists current.
• Creates reports for employment and compliance to regulatory agencies.
• Register Instructional Assistants for Para-Pro tests and administer tests. Ensure Instructional Assistants receive a Level 3 license within 90 days of hire.
• Review STARS data and reports and correct information as needed.
• Processes employment verification requests, submit and file.
• Performs tasks to include, but not limited to: receiving, placing and routing phone calls, photo copying and correspondence.
• Must be able to handle high-level of stress satisfactorily and be congenial with other employees, parents, students and outside agencies at all times.
• Performs other job duties as assigned.