HR Business Office Manager - Avenues At Litchfield

SUMMARY: This will be a dual position encompassing both the HR Director and Business Office Manager roles. The primary purpose of Human Resources is to direct the human resources department by current applicable, federal state, and local standards, guidelines, and regulations, and as directed by the Administrator, to assure that quality personnel are interviewed, trained, and employed. The primary purpose of the Business Office Manager is to assist in the day-to-day accounting functions of the facility by current acceptable accounting and cost reimbursement principles relating to nursing facility operations, and as may be directed by the Administrator, Director of Finance, or Accountant.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist in implementing the day-to-day functions of the accounting department.

Implement written policies and procedures that govern the accounting functions of the facility.

Assist in standardizing the methods in which work will be accomplished.

Forward invoices to appropriate department personnel for approval for payment.

Communicate with suppliers/vendors concerning errors or questions on invoices.

Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.

Monitor and collect accounts receivables. Report delinquent accounts to the Accountant/Director of Finance/Administrator.

Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.

Assist in preparing monthly financial statements including preparing monthly balance sheet, income and expense reports, etc., as required.

Prepare and mail statements.

Make written and oral reports/recommendations to the Accountant concerning accounting functions.

Assist in reconciling bank statements as directed.

Assist in preparing trial balances as directed.

Assist in preparing financial and statistical reports as directed.

Perform functions of computer/data processor as necessary.

Develop and utilize computer reports and output.

Ensure that resident admission contracts are signed and appropriately filed.

Follow established resident fund accounting procedures. Provide each resident with a quarterly accounting of his/her funds managed by the facility.

Assist in the planning and implementation of changes in our accounting system as necessary or directed.

Perform secretarial functions as necessary or directed.

Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.

Attend and participate in facility mandatory in-service training program as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.)

Request repairs for office equipment as necessary.

Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.

Ensure that resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

Assist in planning, developing, organizing, implementing, evaluating, and directing the HR department.

Review all requests from department directors for new or replacement personnel, fill requests as approved, and arrange interviews, appointments, etc.

Check applications & references of prospective employees and arrange for interview with department directors as required or requested.

Maintain an adequate personnel record filing system that meets the needs of the facility and complies with current employment practices.

Ensure hiring/discharge procedures are in compliance with established procedures and policies.

Conduct employee background checks in accordance with our facility’s established procedures.

Orient new personnel to facility and explain personnel policies, procedures, payroll procedures, safety procedures, grievance procedures etc., as established in our operational policies and procedures.

Counsel/discipline personnel as requested or as necessary.

Conduct exit interviews, and record data in the employee’s personnel records.

Maintain a good employee relations program that serves the best interest of the facility and community alike.

Schedule all-staff in-servicing through the year for mandatory training (OSHA, HIPAA, Compliance etc.,).

Assist in the development of department budgets concerning personnel administration

Maintain the confidentiality of all employee information.

Ensure that newly hired employees receive a copy of our facility’s residents’ rights.

Report any known or suspected incidents of unauthorized disclosure of confidential information.

Ensure that the resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights, including the right to wage complaints, are maintained at all times.

Performs other duties as assigned.

QUALIFICATIONS:

Must possess, as a minimum, a high-school diploma or its equivalent.

Must have experience with Medicaid and Medicare. (preferred) 

Bachelor’s Degrees in Business Administration preferred, but not required.

Must possess a thorough knowledge of the laws, regulations, and guidelines concerning personnel administration in nursing care facilities.

PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to move intermittently throughout the workday.

Must be able to speak and write the English language in an understandable manner.

Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.

May be necessary to assist in the evacuation of residents during emergency situations.