HR Associate and Office Manager - Apollon Wealth Management

• Responsible for the facilities day-to-day operations
• Oversees general maintenance and repairs of facilities as needed, monitors cost of repairs for budgetary purposes
• Interfaces with service vendors related to construction and/or repairs
• Orders furniture, office equipment and supplies as needed
• Collects and distributes mail daily
• Arranges travel and accommodations for Leadership Team and potential advisors
• Works with the HR Manager to ensure new hires are onboarded efficiently
• Assist employees with health, dental, life and other related benefit questions
• Conduct benefits orientations and explain benefits self-enrollment system
• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction
• Ensure distribution of required employee notices
• Maintain and update company organizational charts, phone directory and other requested reports as needed
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files
• Submits online new-employee background checks
• Assist with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process
• Schedules meetings and interviews as requested by the HR Manager
• Creates and distributes monthly employee newsletter
• Assist with planning the annual holiday party
• Review payroll

• Bachelor’s degree is preferred  

• 2-4 Years of experience in office management/HR role
• Experience with HRIS and Benefits database, preferred not required 
• General knowledge of employee benefits

• Must maintain client confidentiality

• Ability to ensure compliance of firm’s policies and procedures
• Attention to detail with strong oral and written communication skills
• Ability to prioritize and multitask
• Strong interpersonal skills
• Strong organizational and documentation skills
• Strong initiative: ability to work independently
• Very experienced in MS Office Suite (Windows, Word, Excel, Outlook)

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