HR Assistant - Oxford Instruments Plc

About Oxford Instruments: 

Our purpose is to accelerate the breakthroughs that create a brighter future for our world. Our technology and scientific expertise enable our customers to discover and bring to market exciting new advances that drive human progress. We aim to be the scientific instrumentation partner in every significant lab and production facility across the world.

Our people and culture are vital to our success. We strive to offer the opportunities that will attract, engage, motivate and develop the very best talent.  This involves creating an inclusive environment and culture where difference is valued and people are recognised for what they deliver and bring to the team.

We are part of the wider Oxford Instruments Group that also includes Andor Technology, Materials Analysis, Plasma Technology and X-Ray Technology. With a sixty-year history, and fourteen Queen’s Awards for Enterprise, our world-class products and technologies are helping our customers to address the greatest challenges of the 21st century.

We want to empower our employees so that they innovate, support our growth and improve our productivity. We support them to make the right decisions and reach their full potential as they develop their careers at OI. Our ways of working are lived every day and are as follows:

• We start with the customer
• We succeed by being focused
• We make and keep our promises
• We work together as one team
• We help and trust each other to succeed

About the Opprotunity:

Reporting to the Human Resources Manager, the HR Assistant supports the HR department with administrative tasks and provides generalist HR advice to employees. Tasks will include maintaining employee files, including new hire paperwork, separation paperwork, I-9/E-Verify records; onboarding and offboarding – taking ownership and coordinating the new hire process and leaver process; scheduling, assisting with data collection for audits, reporting, and other special projects,  and assist with formulating policies, procedures and changes as well as communicating updates to employees.

This position is full-time position, based out of our Concord, MA office. The standard schedule is Monday through Friday, 8:30 a.m. to 5 p.m. Initially, during training period, the postion will be primarily in-office during and then eligible for a hybrid schedule/

Additional Responsibilities: 
•    Initiate background checks and drug screenings.  Inform HR manager of any alerts. 
•    Open HR/Payroll mail, scan and distribute.
•    Assist with data gathering for audits and special projects.
•    Assist with the administration and driving wellness campaigns.  
•    Maintain the HR Operations calendar in Outlook. .
•    Maintain the HR help desk email account, responding to employee questions or forwarding emails to the appropriate team member.
•    Support the coordination of training events on an as required basis.
•    Assist with the preparation of the performance review process and pay increases
•    Provide administrative support to HR function as needed including record keeping, file maintenance, and HRIS entry. 
•    Scan documents as needed and file in electronic files.
•    Maintain new hire list and PowerPoint to be used in all-hands meetings.
•    Assists or prepare correspondence as needed.
•    Drafting of letters for promotions/rate changes – all those not related to an open requisition.

About the Candidate: 
We are looking for a customer orientated HR professional, who is happy to assist employees and HR team members with related tasks, providing support with a friendly and approachable disposition; is proficient with adminstrative duties such as data entry and record keeping; has enthusiasm to work within a team enviroment; has excellent communication skills; is highly confidential and handles information with tact; and has proficiency with technology and the ability to pick up new software easily.  

Required Education and Experience:

• 2+ years in an office environment.  HR/Payroll background desirable.
• Ability to work with Confidential information is crucial.
• Experience with Microsoft Office (Outlook,Word, Excel and PowerPoint).
• Experience with ADP 
• Strong organizational skills.
• Strong attention to detail.
   

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Oxford Instruments Perks and benefits:

• Generous benefit packages - We offer our employees competitive health insurance options, including Medical, Dental, and Vision plans. 
• Our 401k program has options for saving both pre- and post-tax dollars for retirement.
• Paid Time Off (PTO) Work-life balance is a key part of our company culture here at OI, and we know that our employees do their best work when they can take the time they need to rest and recharge. Employees start with 4 weeks of PTO which is accrued each pay period. 
• Holidays - We recognize 12 holidays this year
• In addition to all the standard PTO options, OI proudly offers a generous and progressive paid family leave policy.
• Professional Development - OI supports you and your professional development with $5,250 available in annual tuition reimbursement after 6 months of service.

Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa at this time for this position.

Oxford Instruments Company is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability or protected veteran status. EOE/M/F/D/V

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

Note to recruitment agencies: Oxford Instruments does not accept agency CV’s. Please do not forward details to our jobs alias, Oxford Instruments employees or any other company location. Oxford Instruments is not responsible for any fees related to unsolicited CV’s

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