HR Assistant - Temporary - Metrix Instrument Co., L.P.

Who We Are

PAC is a leading global provider of advanced analytical instruments for laboratories and online process applications in HPI (hydrocarbon processing industries) in upstream, midstream, and downstream. To provide its customers with cutting edge technology, PAC leverages significant R&D resources to support its core technologies, including chromatography, elemental analysis, physical properties, ultrasonic, fluorescence, spectroscopy, and microscopy/video imaging. PAC is a business unit of Indicor.

Your Role

We are seeking an experienced Human Resources Assistant to provide temporary administrative support for all areas of the global Human Resource function of the Human Resources Department within a shared service environment. Act as an initial resource for routine employee questions regarding all areas of human resources (benefits, HR system access, employment process, etc.), which will require problem-solving skills and a proactive approach to resolving issues. Position requires three days in office at our NW Houston location and be able to support through February 2024.

Responsibilities:

On-boarding Process Support

• Supports recruitment and selection efforts for internal and external openings, globally where needed. This may include:
• Assist in scheduling interviews/trips as requested.
• Coordinate drug screens, reference checking, background checks, etc.
• Respond to applicants in a timely manner.
• Processes new hire IT access and equipment authorizations.
• Prepare recruitment new-hire packets
• Prepare On-boarding packets and facilitate the professional delivery of the New Employee Orientation meeting with partnering departments (facility, safety, hiring manager, etc.).

Benefits Administration - U.S.

• Supports the annual open enrollment process.
• Prepare termination/exit packets for review and distribution (HR, Payroll, IT, Finance).
• Respond to general employee inquiries about benefits coverage or enrollment issues. Refers employees to Indicor Benefits Helpline for benefits problem resolution.

HR Records Maintenance

• Process employee record changes globally (e.g., address, telephone, emergency contact, employment status, salary changes, exiting employees, etc.) in HRIS and ERP databases and communicate to affected departments as needed.
• Maintain confidential Employee forms and files (personnel files, HIPAA files, storage files, recruiting files, etc.) in U.S.
• Data entry in HRIS, IFS, and Sharepoint databases, maintaining data integrity.
• Prepare reports via HRIS (UGK), IFS, Excel, or any other systems as required.
• Ensures required legal documentation is maintained on a regular basis.

General Duties

• Provide professional, efficient, and positive customer service to visitors, employees, candidates, and vendors.
• Interface professionally and efficiently with Indicor (PAC's parent company) in HR-related matters.
• Assists with PMP process, i.e. notification to management, distribution of information/forms, and receipt of forms.
• Ensures all global data for headcount, organization charts, etc. is maintained and is cross-referenced for consistency on a monthly or other required basis.
• Prepare letters, e-mails, scans, verifications of employment, and other correspondence as needed.
• Process invoices for payment.
• Coordinate meeting logistics (i.e. all-employee meetings) as needed.
• Assist with foreign country work visa documentation, etc. as requested.
• Administer TWC and other employment claims.
• Assist in the coordination and planning of company events as assigned by the Director, Human Resources.

COMPETENCIES:

• Collaborates- Building partnerships and working collaboratively with others to meet shared objectives.
• Communicates Effectively- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Instills Trust- Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Interpersonal Savvy- Relating openly and comfortably with diverse groups of people.
• Nimble Learning- Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.
• Situational Adaptability- Adapting approach and demeanor in real time to match the shifting demands of different situations.

QUALIFICATIONS AND EXPERIENCE:

Education and Experience:

• Minimum two years experience providing administrative support in an HR department.
• Associate's Degree in related field preferred or equivalent combination of education and experience required.
• HRIS data entry experience required.

Knowledge & Skills

• Demonstrated strong and effective communication skills: written, oral, and inter-personal.
• Demonstrated ability to multi-task, handling frequent interruptions and shifting priorities.
• Ability to work independently and employ effective time management skills.
• Ability to navigate the internet/intranet.
• Ability to handle very sensitive information in a discreet, confidential manner.
• Ability to assist and receive direction from multiple people.
• Ability to work in a fast paced environment
• Proficient PC experience required in the following tools:

Windows, Word, Excel, Outlook, Power Point, Adobe Acrobat

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Privacy

We are committed to the protection and promotion of your privacy. In connection with your application for employment with us at PAC, please click on this link to view our Applicant Privacy Notice. https://www.paclp.com/about-pac/careers/view

PAC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.