HR Assistant - Doyon Drilling, Inc.

JOB SUMMARY

Under the supervision of the Human Resources Manager, the employee provides human resources administrative support, records management, onboarding and related work as assigned.

ESSENTIAL FUNCTIONS

• Prepares, maintains and updates human resources related files, (i.e. personnel, medical, drug testing, termination, investigation, etc.), maintains personnel records retention schedule, according to applicable state and federal laws
• Schedules new hire processing, (i.e. physical, drug & alcohol screening, lodging, meals, and required training)
• Conducts onboarding, (creates personnel files, I-9 verification, benefits packet, submits background checks and explains company policies and procedures)
• Enter employee information into HRIS system, (training, evaluations, KSA checklists, and disciplinary actions)
• Conducts monthly audits on competency assurance and performance management program for compliance
• Assist Travel Coordinator with travel arrangements for employees
• Assist employees with gaining access to UltiPro and updating employee information upon request
• Prepares human resources related files for archive as required
• Mail correspondence to employees as required
• Performs other duties as assigned

 CORE COMPETENCIES:

• Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
• Corporate Values- Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.
• Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
• Safety and Security – Promotes a safe work environment for co-workers and customers.
• Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.

JOB SPECIFIC COMPETENCIES

• Adaptability- Adapts to changing conditions and work assignments, sets priorities and manages multiple assignments, and tasks.
• Attention to Detail- Ensures one's own and other's work and information are complete and accurate.
• Communication Skills- Listens, writes, and speaks effectively, and positively relates and interacts with co-workers, customers and others.
• Dependability- Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale
• Self-motivated- Requires little to no supervision, works well both independently and as part of a team.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent, plus one year of office/clerical experience.
• Proficient in MS Office including Outlook, Word, Excel & PowerPoint

PREFERRED QUALIFICATIONS

Previous experience in oil & gas industry.

WORKING ENVIRONMENT

Most of the work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities.

PHYSICAL DEMANDS

The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions]. 

REASONABLE ACCOMMODATION

It is Doyon Drilling’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT

Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.