HR Administrative Assistant - Aston Carter

Description

The Temporary Associate - Human Resources Assistant is responsible for supporting the HR department in various administrative tasks and maintaining efficient HR processes.

• Maintain employee files, including reviewing/auditing all files and ensure timely disposition and filing and uploading to Workday

• Organize HR file room to better utilize space

• Ensure an ample supply of new hire welcome packets are printed, bound and packaged; mail to new hire when notified by Manager/HR Coordinator

• Support the Talent Management team in updating Standard Operating Procedures (SOPs)

• Support the creation and quality review of updated new hire and hiring manager communications

• Ensure timely packaging and shipment

• Support process of providing parking transponders for Parking Employees and Vendors

• Take inventory of office and kitchenette supplies for HR team; notify HR Coordinator when an order needs to be placed

• Provide general administrative support to the Human Resources department, including ad hoc support to HRBPs, Talent Learning & Development, and HR Operations

• Provide top notch HR customer service to all employees by addressing routine employee inquires and escalating questions appropriately to HR management, HRBP, Benefits, TA, L&D, Systems or Compensation teams

• Maintain the highest level of confidentiality in all matters and materials

• As coverage is needed –

o Support the HR Coordinator as needed to ensure the successful onboarding process for new members; including:

 Sending welcome emails

 Ensure all new hires are sent new hire HR orientation invitation and IT orientation, and I-9 verification meetings

 Scheduling all new hire check-ins with HRBPs

o Provide administrative support throughout the termination process, including:

 Preparing and providing exit information documents

 Scheduling exit interviews with appropriate HRBP

 Uploading termination documents to Workday

o Support in the ordering of business cards

o Coordinate any maintenance that is needed for kitchen area

• All other duties as required

Pay and Benefits

The pay range for this position is $25.00 - $30.00

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position will be accepting applications until Jan 23, 2025.







About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:




+ Hiring diverse talent



+ Maintaining an inclusive environment through persistent self-reflection



+ Building a culture of care, engagement, and recognition with clear outcomes



+ Ensuring growth opportunities for our people




The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.



If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.