HR Administrative Assistant - Shared Services - Capgemini
Chicago, IL
About the Job
Job Title: HR Administrative Assistant - Shared Services
Job location: Chicago, IL (Onsite)
Job description:
Capgemini has a need for a professional, energetic and enthusiastic HR Shared Services Admin to join its North America HR Shared Services team. The primary responsibility of the HR Admin is to support the numerous HR Shared Services teams in day-to-day administrative needs. This person will primarily interface with Payroll and other various team members across all teams.
The breadth of responsibilities will include but are not limited to the following areas:
Key Responsibilities:
• Printing, Faxing, Filing, Scanning documents, Sorting and handling mail.
• Garnishment processing and management.
• Preparing, sending and tracking Fed Ex shipments, including re-routing documents if needed.
• Responding to various written and phone inquiries, such as employment verifications.
• Tracking receipt of various types of documents.
• Proofreading documents.
• Email notifications to various teams regarding paperwork receipt and/or follow up required.
• Coordinating document retrieval with storage vendor.
• Shredding documents as needed. Archiving electronic documents.
• Being the main contact for the HR department regarding issues with the IT Help desk.
• Providing general troubleshooting support and assistance to various team-members.
• Responsibility for running small projects, as needed.
Required Skills:
• Prior administrative support experience.
• Experience in or exposure to working in a shared services environment or having held a cross-functional role a plus.
• Proven success in identifying issues, troubleshooting and applying solutions to resolve problems or improve service.
• Ability to prioritize work effectively.
• Proven track record for running small projects.
• Proficiency in the following programs: MS Word, MS Excel, Outlook, Teams and T-rooms.
• Experience with garnishments using Smart Compliance and EV6 a plus.
Life at Capgemini
Capgemini supports all aspects of your well-being throughout the changing stages of your life and career. For eligible employees, we offer:
· Flexible work
· Healthcare including dental, vision, mental health, and well-being programs
· Financial well-being programs such as 401(k) and Employee Share Ownership Plan
· Paid time off and paid holidays
· Paid parental leave
· Family building benefits like adoption assistance, surrogacy, and cryopreservation
· Social well-being benefits like subsidized back-up child/elder care and tutoring
· Mentoring, coaching and learning programs
· Employee Resource Groups
· Disaster Relief
About Capgemini
Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of over 360,000 team members in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. The Group reported in 2022 global revenues of €22 billion.
Get The Future You Want | www.capgemini.com
Disclaimer
Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.
This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.
Capgemini is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact.
Click the following link for more information on your rights as an Applicant
http://www.capgemini.com/resources/equal-employment-opportunity-is-the-law
Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process
Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini.
Job: _Shared Services_
Organization: _NA SHA SVC_
Title: _HR Administrative Assistant - Shared Services_
Location: _IL-Chicago_
Requisition ID: _078148_
Job location: Chicago, IL (Onsite)
Job description:
Capgemini has a need for a professional, energetic and enthusiastic HR Shared Services Admin to join its North America HR Shared Services team. The primary responsibility of the HR Admin is to support the numerous HR Shared Services teams in day-to-day administrative needs. This person will primarily interface with Payroll and other various team members across all teams.
The breadth of responsibilities will include but are not limited to the following areas:
Key Responsibilities:
• Printing, Faxing, Filing, Scanning documents, Sorting and handling mail.
• Garnishment processing and management.
• Preparing, sending and tracking Fed Ex shipments, including re-routing documents if needed.
• Responding to various written and phone inquiries, such as employment verifications.
• Tracking receipt of various types of documents.
• Proofreading documents.
• Email notifications to various teams regarding paperwork receipt and/or follow up required.
• Coordinating document retrieval with storage vendor.
• Shredding documents as needed. Archiving electronic documents.
• Being the main contact for the HR department regarding issues with the IT Help desk.
• Providing general troubleshooting support and assistance to various team-members.
• Responsibility for running small projects, as needed.
Required Skills:
• Prior administrative support experience.
• Experience in or exposure to working in a shared services environment or having held a cross-functional role a plus.
• Proven success in identifying issues, troubleshooting and applying solutions to resolve problems or improve service.
• Ability to prioritize work effectively.
• Proven track record for running small projects.
• Proficiency in the following programs: MS Word, MS Excel, Outlook, Teams and T-rooms.
• Experience with garnishments using Smart Compliance and EV6 a plus.
Life at Capgemini
Capgemini supports all aspects of your well-being throughout the changing stages of your life and career. For eligible employees, we offer:
· Flexible work
· Healthcare including dental, vision, mental health, and well-being programs
· Financial well-being programs such as 401(k) and Employee Share Ownership Plan
· Paid time off and paid holidays
· Paid parental leave
· Family building benefits like adoption assistance, surrogacy, and cryopreservation
· Social well-being benefits like subsidized back-up child/elder care and tutoring
· Mentoring, coaching and learning programs
· Employee Resource Groups
· Disaster Relief
About Capgemini
Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of over 360,000 team members in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. The Group reported in 2022 global revenues of €22 billion.
Get The Future You Want | www.capgemini.com
Disclaimer
Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.
This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory or environmental demands may be referenced in an attempt to communicate the manner in which this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, Capgemini will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.
Capgemini is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodation, please reach out to your recruiting contact.
Click the following link for more information on your rights as an Applicant
http://www.capgemini.com/resources/equal-employment-opportunity-is-the-law
Please be aware that Capgemini may capture your image (video or screenshot) during the interview process and that image may be used for verification, including during the hiring and onboarding process
Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Capgemini.
Job: _Shared Services_
Organization: _NA SHA SVC_
Title: _HR Administrative Assistant - Shared Services_
Location: _IL-Chicago_
Requisition ID: _078148_
Source : Capgemini