HR Administrative Assistant - BAC

MISSION:

The mission of BAC is to provide persons with disabilities innovative services and opportunities to achieve personal success.

JOB SUMMARY:

The Human Resources Administrative Assistant provides high-level administrative support to the Vice President of Human Resources and the HR Department. This role ensures smooth operation of day-to-day HR and executive tasks, maintains confidentiality, and supports strategic initiatives with precision and professionalism. The HR Admin Assistant must be detail-oriented, highly organized, have strong multi-tasking skills and have a passion for supporting employee-related activities.

EXAMPLES OF ESSENTIAL FUNCTIONS:

The list of essential functions below is intended to be representative of the tasks performed within this job. Other duties may be assigned based on business need.

• Assist HR Vice President with keeping their calendar up to date, schedule meetings, manage expense reporting, and coordinate appointments.
• Responsible for assisting the HR Department with administrative tasks, HR processes, coordinating travel, and ensure smooth communication between departments.
• Maintain and update employee records, ensuring accuracy and confidentiality.
• Serve as HR Representative for the Document Management Team Committee.
• Responsible for the maintenance of all forms, templates and policies as it relates to the HR Department.
• Prepare PowerPoint presentations and draft HR communications.
• Support HR policy creation, communication and implementation.
• Prepare offer letter for new hires.
• Compile and analyze HR metrics and present insights to leadership.
• Organize department events, including meetings, training sessions and team-building activities and assist with company wide events.
• Conduct research and provide recommendations to improve HR and administrative processes.
• Create and maintain employee records (digital and physical) in compliance with State and Federal requirements
• Perform audits of Personnel files as required.
• Responsible for out-processing procedures for exiting staff including separation paperwork and exit interviews.
• Assist with day-to-day operations of the HR team, including special projects as needed.

SUPERVISORY RESPONSIBILITY:

None

MINIMUM QUALIFICATIONS:

• Three or more years of experience in a Human Resources Department or General Administrative Assistant Support.
• A combination of education, certification and experience may suffice for the above requirements.
• Proficient in Microsoft Office Suite and HRIS systems.
• Must satisfy Florida Department of Children and Families (DCF) Level 2 background screening requirements. May be required to have or obtain additional formal industry certification(s) based on area of assignment.
• Must pass a pre-employment drug screening.

PREFERRED QUALIFICATIONS:

• Associates Degree in Human Resources or related field.
• Have a driver’s license, clean driving record, current insurance coverage and reliable transportation.
• Experience working with Smartsheet or Power Automate.
• Experience working with Individuals with Disabilities.

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions in order to perform this job successfully.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to handle confidential employment information with tact and discretion.
• Ability to correctly interpret and efficiently implement all applicable policies and procedures.
• Ability to operate a computer using Microsoft Office Suite and applicable department/organization specific software.
• Ability to establish and maintain effective and collaborative working relationships with those contacted in the course of work and especially key stakeholders.
• Ability to regularly attend work and arrive punctually for designated work schedule.
• Ability to communicate effectively orally and in writing.
• Ability to organize work for timely completion.
• Ability to work independently, yet collaboratively, according to goals of the organization.
• Ability to manage multiple priorities to ensure that deadlines are met.

TRAVEL:

None

WORK AUTHORIZATION/SECURITY CLEARANCE (IF APPLICABLE):

Must be authorized to access and work on government installations.

PHYSICAL REQUIREMENTS:

Tasks involve the periodic performance of moderately physically demanding work, usually involving lifting, carrying, pushing and/or pulling of moderately heavy objects and materials (up to 25 pounds). Tasks that require moving objects of significant weight require the assistance of another person and/or use of proper techniques and moving equipment. Physical Requirements can be accomplished with or without reasonable accommodations.

ENVIRONMENTAL REQUIREMENTS:

Tasks are regularly performed in an air-conditioned office without exposure to adverse environmental conditions (e.g., dirt, heat, cold, rain, fumes).

SENSORY REQUIREMENTS:

Some tasks require manual dexterity.

Availability: Full Time

Salary: Starting at $20.50

Benefits:

• Medical insurance offered
• Free Dental and Vision insurance for employee
• Paid holidays, vacation, sick, and personal days
• Supplemental benefits available through CHUBB
• Additional programs include company paid term life and AD&D insurance, short and long-term disability coverage and a 401(k) plan that includes a company match
• Supplemental voluntary life and AD&D insurance available
• Employee Assistance program
• Tuition reimbursement
• Eligible for Performance Bonus plans
• Profit Sharing

Accepting applications until positions filled…

Applications may be completed through our website: https://bacemploy.com/

*A completed application is required*:

BAC

Providing innovative services for individuals with disabilities to achieve personal success!

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are a Drug-Free Workplace.