HR Administrative Assistant - 5th HQ

Position Summary:

The HR Assistant provides crucial administrative support to the Human Resources department, ensuring smooth operations and accurate employee record-keeping. Acting as a primary contact for employees, they address inquiries and aid in HR-related matters.

Main Responsibilities:

• Maintain and update employee records, including personal details, attendance, and leave.
• Assist in recruitment and onboarding by posting job listings, scheduling interviews, and preparing new hire paperwork.
• Coordinate training programs, workshops, and employee development activities.
• Support benefits administration, including enrollment, claims processing, and addressing employee queries.
• Aid in payroll administration, including timesheet verification and deduction processing.
• Assist in employee relations tasks, such as drafting HR communications and organizing events.
• Handle general HR inquiries, providing guidance on policies, procedures, and programs.
• Uphold confidentiality of sensitive employee information with professionalism.
• Ensure compliance with labor laws and regulations.
• Prepare HR reports and presentations as needed.

Job Requirements:

• Ability to multitask and prioritize effectively.
• Strong problem-solving skills and ability to work under pressure.
• Flexibility and adaptability to changing priorities and deadlines.
• Professionalism and integrity in handling sensitive data.
• Positive and customer-focused attitude.

Qualifications:

• Bachelor’s degree in Business Administration or related field (preferred).
• Prior experience as an HR Assistant or in an administrative role is advantageous.
• Strong organizational and time management abilities.
• Excellent attention to detail and accuracy.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong communication skills, written and verbal.
• Ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills and team collaboration abilities.
• Bilingual in English and Spanish.