HR Admin/Office Administrator - Avion Pharmaceuticals

JOB SUMMARY: HR/Office Administrator

This role will combine responsibilities for general office operations with HR tasks, including managing employee records, supporting recruitment, and employee events while maintaining a smooth day-to-day office environment. The primary duty of an HR Admin will be managing the front desk, receiving and directing visitors, and managing travel, bookings, training, and other HR projects.

Key responsibilities may include:

Office Administration:

• Managing office supplies and inventory 
• Answering phone calls and directing inquiries 
• Maintaining office cleanliness and appearance 

• Coordinating meetings and scheduling appointments. Make travel arrangements, hotel, and dining arrangements as needed

• Handling mail and package delivery 
• Maintaining filing systems and document management 
• Updating and maintaining office equipment.

HR Administration:

• Processing new hire paperwork and onboarding procedures as needed.
• Assisting with recruitment efforts by helping in scheduling interviews.
• Support the HR team in important HR tasks, projects, engagement events, etc.

Required Skills:

• Strong organizational skills and ability to multitask 
• Excellent communication and interpersonal skills 
• Attention to detail and accuracy in data entry 
• Proficiency in Microsoft Office Suite and HR management systems 
• Ability to work independently and as part of a team 
• Knowledge of basic HR principles and employment laws 
• Discretion and confidentiality
• A high school degree: additional qualifications as a personal assistant would be considered an advantage.