HR Admin Assistant - Gates, Hudson & Associates

The incumbent will perform administrative tasks and services to support effectively and efficiently the HR Department (Talent Acquisition, Payroll, HR Operations), and light support to the accounting function. The role offers the opportunity to gain experience in HR administration and support its functions in a collaborative and fast-paced environment.

• Maintain employee records and HR databases, and trackers (Teamwork, Airtable, UKG, etc.)
• Support new employee onboarding and orientation process to include checking that offer letters are accepted by the new employee, new hire paperwork, orientation scheduling and putting together swag welcome bag
• Coordinate pre-employment assessments and background checks
• Assist in the talent acquisition process by posting job opening, and scheduling interviews
• Respond to employee verification, unemployment compensation claims, and security investigations,
• Maintain current and update the general information in UKG’s home page and company information
• Maintain employee data records to include personnel files
• Maintain and Input UKG clerical data entry of new hires, terminations, and updating records when needed
• Assist in the implementation of employee engagement activities and events (Wellness, Benefit fair, etc.)
• Assist with employe off-board and terminations
• Support the coordination of training programs and employee development initiatives
• Maintain documentation of departmental policies and procedures
• Enter HR and Owner statements and invoices in Nexus, and other software
• Support the documentation and reporting of HR-Related compliance and activities
• Respond to incoming correspondence/calls, attend -HR Hep Desk tickets. Escalate as appropriate
• Assist in preparation HR reports and presentations as needed
• Assist in compliance with labor laws and company policies
• Maintains confidentiality of all HR related information
• Maintains online payments for regulator items as requested
• Collect and distribute mail, scanned documents and file appropriately for HR/Accounting divisions
• Front Desk support when needed
• Other responsibilities as assigned

• 1-2 years of office experience, or recent college graduate looking to grow their career in HR.
• Advanced knowledge of MS Office Suite, particularly Excel, Word, and PowerPoint
• Strong attention to detail and ability to maintain accuracy in data entry and paperwork
• Strong organizational skills
• Excellent communication skills, both verbal and written
• Ability to maintain confidentiality and handle sensitive information with discretion