Hospitalist Program Coordinator - Includes Weekend Hours - Stony Brook University

Position Summary

At Stony Brook Medicine, the Hospitalist Program Coordinator provides a full range of administrative support to the Hospitalist Program. The successful incumbent must demonstrate a professional demeanor, excellent organizational skills, attention to detail and the ability to complete all assignments within the expected timeframe.

Duties of the Hospitalist Program Administrative Manager may include the following but are not limited to:

• Reviews the patient assignments on a daily and ongoing basis and reassigns patients to appropriate clinical teams based upon acuity, census and geography.
• Reviews and sends updates to the clinical team specific for observation patients who have a length of stay of 48 or greater.
• Build overflow assignments on a daily basis.
• Provides administrative support to the Hospitalist Program Office administrative staff, faculty and clinical staff (nurse practitioners and physician assistants).
• Maintains the on-call schedule and calendar using Outlook, including the coordination of incoming invitations and scheduling meetings on behalf of the department.
• Loads on-call directories for the department.
• Takes and transcribes meeting minutes.
• Assists with Accounts Payable.
• Will round on inpatient floors and enter patient rooms to gather data for projects, deliver correspondences, complete questionnaires, surveys, and audits.
• Other duties as required.

Qualifications

Required Qualifications

• At least 1 year of current administrative/clinical experience in an Academic Medical Center or affiliated department.
• Proficiency in all Microsoft applications including Word, Excel and Outlook.
• Current proficiency with the Cerner electronic medical record, and the Kronos timekeeping system.

Preferred Qualifications

• Current experience in supply and equipment ordering, processing reimbursement and expense tracking.
• Clinical understanding of the working diagnosis of general medicine patients with the experience to properly assign patients, based upon their acuity, to appropriate clinical teams.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services.
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen.
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $46,818 - $62,424 / year. The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP, CSEA & PEF full-time positions ($3400).

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Job Number:

2403842

Official Job Title: TH Staff Assistant II

Job Field:

Administrative & Professional (non-Clinical)

Primary Location:

Department/Hiring Area: Hospitalist Program

Schedule:

Full-time

Shift:

Day Shift

Shift Hours: 5:00 AM - 1:00 PM

Pass Days: Variable

Posting Start Date:

Oct 11, 2024

Posting End Date:

Jan 10, 2025, 4:59:00 AM

Salary Grade: SL1