High School Secretary - Bilingual Required at Royal School District 160

Job Description

• Provides Secretarial services for building Principal and Assistant Principal, including typing, filing, and recording meeting minutes.
• Serve as a receptionist and maintain all office records.
• Maintain all student records and files.
• Must be able to read, write, speak, and translate Spanish
• Responsible for all building correspondence, including daily bulletin, letters from the office, and building reports.
• Maintain records and perform duties related to ordering, receiving, invoicing, and inventory.
• Assist with minor health-related problems.
• Maintain appropriate office decorum (bulletin boards).
• Demonstrates grammatical accuracy.
• Register new students and maintain records as student registrar, answering parent and student questions, and checking all paperwork & inputting information.
• Assist with cash reconciliation tasks as needed.
• Serve as attendance secretary, including managing truancy records and reports.
• Counseling Office duties:
  • Provide secretarial services for the counseling office.
  • Input schedule changes, update transcripts, input partial credit, make corrections to student records in the computer system.
  • Maintain records such as current transcripts, test scores, permanent files and send files for students enrolling elsewhere.
  • Obtain records and files for transferring students from other districts.
  • Send transcripts and test scores for college applicants and for scholarships and assists in providing credit evaluation information to staff for advising students.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Must be personable, dependable, trustworthy, have the ability to deal with people, have office equipment skills, deal with stress, good sense of humor, good time management, and have good initiative.
• Must pass a skill review in math, English, Spanish, and computer management, of which some are practical and written.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively with patrons or employees of the organization.
• Ability to add, subtract, multiply, and divide into all units of measure using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Terms of Employment

Starting Date: 2024-25 School Year

Salary: $24.17-$29.64- Based on experience and education. 23-24 Secretaries Salary Schedule

Hours: 8.0 hrs/day - 7:45 am - 4:15 pm, 211 days per year

NONDISCRIMINATION The Royal School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee has been designated to handle questions and complaints of alleged discrimination: Title IX Coordinator, Cody Miller, District Compliance officer, (509) 346-2222, cmiller@royalsd.org.