Healthcare Office Supervisor - OHC

POSITION: Front Office Coordinator (Healthcare Office Supervisor)

LOCATION: Eastgate

WEEKLY HOURS: 40

The Healthcare Office Supervisor / Front Office Coordinator is responsible for managing the non-clinical operations of our practice, managing the patient experience for our Eastgate office, supervising and developing our front office staff, and working closely with various other department supervisors.  The ideal candidate must have previous supervisory experience, exceptional communication and organizational skills, a positive attitude, and have the ability to multitask in a fast-paced environment.

OHC – Specialists in Cancer and Blood disorders, is seeking a Healthcare Office Supervisor to join our Eastgate location.  As the only independent adult cancer program in the region, we offer Medical, Radiation, Blood and Marrow Transplant, Gynecologic, and Breast Surgical Oncology services.  OHC supports a robust cancer research and clinical trials program, neuro-oncology, cancer genetics specialists and supportive care program. OHC has been fighting cancer on the front lines for more than 38 years. We are now one of the nation’s largest independent oncology practices, as well as the region’s premier source of treatment for nearly every form of adult cancer and complex blood disorder. At its heart, our approach to cancer care is simple – to surround our patients with everything they need so they can focus on what matters most: beating cancer!

Why choose OHC?  

You take care of our patients, so we take care of you. OHC’s benefits include:

• 3 Health Insurance Plans to choose from 
• 2 Dental and 2 Vision insurance plans 
• A company matched 401K plan
• Profit sharing plan for clinical employees
• Competitive salaries
• Company paid short term / long term disability / life insurance 
• Paid Holidays 
• A generous PTO plan 
• Tuition Reimbursement 
• Professional Development Program
• Nationwide Discounts at your favorite hotels, resorts and retailers just for being an OHC employee
• Wellness Program
• Yearly merit raises 
• Opportunities for advancement

• Coordinates office procedures with medical staff, and billing office to ensure smooth flow of information within departments.
• Participates in the completion of month-end close checklist for all assigned items to ensure meeting or exceeding corporate timelines.
• Implements and complies with Company Reimbursement Policies and Procedures to maximize efficiency.
• Reviews all attorney requests and records to ensure proper authorization has been obtained and all documentation is present.
• Oversees insurance verification process, in addition to patient financial counseling to ensure patients are apprised of financial obligations.
• Ensures that authorizations are obtained in a timely manner.
• Reviews posting of charges from encounter forms and hospital charges within 24 hours. Reviews daily encounter forms for completeness and accuracy, following up with appropriate person(s) to obtain complete information.
• Maintains knowledge of current health care and billing trends and practices.

- High school diploma or equivalent required.

- Previous Supervisory experience 

- Minimum three years of medical office experience.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent interaction with staff, patients and the public.