Healthcare Front Office Coordinator - CQ Partners

Join Our Team as a Patient Care Coordinator!

Liberty Hearing Centers is seeking a Patient Care Coordinator to join our team. As the primary point of contact for our patients, you will play a pivotal role in ensuring exceptional customer service from the moment they step in until their departure. Your responsibilities will include managing administrative tasks, scheduling appointments, and providing invaluable support to our patients. Additionally, you will contribute to patient recall initiatives and collaborate closely with our insurance department. If you are passionate about delivering outstanding patient care and possess strong organizational skills, we invite you to apply for this position. This is for our Central Brooklyn, NY location. There will be some travel to other locations as needed (possibly Sheepshead Bay, Bay Ridge and Brooklyn Heights). The hours are 8:30-5-Monday-Friday.

Primary Job Functions:

Customer Service:

• Create a welcoming atmosphere by opening and closing the office with attention to detail and cleanliness.
• Prioritize and respond to phone messages promptly, demonstrating excellent phone etiquette.
• Greet, assist, and guide patients with professionalism and empathy.
• Schedule appointments efficiently while adhering to scheduling protocols.
• Ensure all necessary equipment, such as hearing aids and ear molds, are prepared before patient appointments.
• Maintain the beverage area and ensure a comfortable environment for patients.
• Execute patient recall processes, utilizing both automated notifications and personal outreach.
• Follow up with patients’ post-appointment to gather feedback and express gratitude.
• Exercise discretion and confidentiality in handling patient information.
• Provide coverage for the insurance department as needed, assisting with calls and insurance verifications.
• Generate and present reports on a daily, weekly, monthly basis as required.
• Adhere to safety and infection protocols at all times.

Data and Confidentiality:

• Uphold confidentiality standards regarding patient information and business operations.
• Update and maintain accurate patient records, including insurance and demographic details.
• Facilitate paperwork completion for new patients, adhering to HIPAA guidelines.
• Document detailed notes in the Electronic Medical Records (EMR) system for all patient interactions.
• Personalize patient interactions by incorporating additional personal information into EMR notes.
• Ensure timely processing of all administrative tasks within a 24-hour period.

Product Knowledge:

• Perform minor hearing aid repairs and cleaning in compliance with state regulations.
• Assist patients with exchanges or returns as needed, demonstrating product expertise.

What You’ll Need:

• High school diploma or equivalent required; Associate’s degree preferred.
• Strong interpersonal skills with a focus on customer service and problem-solving.
• Proficiency in organizing tasks and managing multiple priorities effectively.
• Detail-oriented approach with the ability to maintain accuracy in documentation.
• Previous experience in leadership, process improvement, patient care, and customer service preferred.

What We Offer:

• Robust on the job training.
• Competitive hourly rate based upon experience.
• Medical, Dental and Vision Insurance (paid in part by the practice).
• 401K plan with matching contribution
• Short and long-term disability
• Paid time off/including sick time, Paid holidays.
• Opportunities for professional development and training outside of the office.
• Supportive and collaborative team environment
• Meaningful work that makes a positive impact on patients' lives.