Grounds & Landscaping Manager - Sundance Mountain Resort

s u n d a n c e

Job Title: Grounds and Landscaping Maintenance Manager

Reports To: Facilities Manager

Rate of Pay: DOE

Shift: Variable shifts supporting business demands:

Evenings, weekends, holidays and special events are required based on business needs and on-call for emergencies.

FLSA Status: Exempt/Salaried

SUMMARY

Manage all aspects of the Grounds operations in maintaining the Grounds to the Sundance standard. Candidate must have project management experience and be able to manage outside contractors/vendors to hold to timelines, costs, efficiencies etc. The Grounds Manager must be able to identify efficiencies in accomplishing work. Organization is critical to this position to ensure demands are met and teams are prepared for daily tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

LEADERHIP

Develop a Grounds Team that is cohesive, focused and understands the One Mountain One Team concept and lives it out loud every day.

Conduct pre-shift meetings with crew and assign projects and tasks for the day.

Supervise all work to be done in-house and any items contracted out.

Exercise Leadership when coordinating with other departments. Be collaborative and supportive of other departments and their needs. Plan, develop and implement new methods and procedures designed to improve operations, minimize operating costs, and affect greater utilization of labor and materials.

Develop and implement on-going training program to keep skills up to date.

Interpret, support, and enforce company policies and procedures with staff. Use accountability tools appropriately when necessary.

Create and build a culture of customer service with Grounds Teams.

Provide, Train, and hold all staff accountable for proper PPE and Safety. Immediately address issues with staff not following safety protocols.

Anticipate upcoming events, groups & departmental needs and build into daily, weekly, and monthly schedules.

Motivate Team members to work efficiently and be self-motivated.

Perform annual performance reviews according to Sundance standards.

Represent Sundance as a Manager to other Resort Leaders, Community Members, Vendors, HOA's etc.

ADMINISTRATIVE

Create yearly, monthly, weekly, and daily ground plans.

Establish and adhere to annual department budgets.

Oversee and report on department's monthly profit and loss.

Approve and Code all invoices through AvidXchange based on Accounting monthly and yearly deadlines.

Follow appropriate protocol when coordinating projects involving other departments.

Review group resumes and manage all requests to ensure group needs are met.

Ensure that staff possesses appropriate licensing and certifications in accordance with State and Federal Laws.

Create bids and estimates on requested projects for Resort, HOA's & Homeowners.

Ensure timely ordering of parts and equipment to ensure that projects are not waiting on supplies.

Correct all unsafe conditions that are reported by staff or safety department.

Comply with OSHA standards and regulations.

Demonstrate exceptional guest service, accounting, computer, organizational, and communication skills.

Ensure employee and guest injuries are reported to Safety.

Attend weekly Leadership meetings and report on department's progress and goals.

Establish and manage relationships with equipment rental companies to insure best rental and lease rates on needed equipment.

Maintain vendor relationships to insure best rates and highest quality products.

Develop and implement small and heavy equipment training. Ensure that all employees, working for the Grounds Department, are trained properly and the necessary documentation has been recorded. Backhoe, skid steer, lawn mowers, snow blowers, weed eaters etc.

Manage HOA service agreements and ensure Grounds and Landscaping is fulfilling contractual obligations.

Coordinate with HOA's to suggest projects that will help ensure that HOA grounds are safe and aesthetically pleasing for staff and lodging guests.

SNOWREMOVAL

Develop and execute strategic plan for effective snow removal. To include pathways, mountain homes & HOA's.

Ensure that all snow removal equipment is maintained and in working order prior to and during each winter season. All snow removal equipment should be ready to go by November 1st each year.

Ensure that pathway ice melt & storage containers are stocked and in place by November 1st each year.

Distribute snow shovels, snow blowers and other snow removal equipment around resort to each department. Equipment should be in place by November 1st each year.

Coordinate with outside snow removal services for back up assistance on roofs & pathways when necessary. Manage this work within budgeted #'s when possible.

Track and record daily snow removal efforts to include work done, location and time for snow removal and salting.

Be good at looking at forecasts and being able to plan ahead for storms.

Create daily plans so that when staff arrives they have proper direction and tools to do their work.

Ability to operate heavy equipment.

GROUNDS & LANDSCAPING

Maintain walkways, pathways, existing natural foliage, and parking spaces by providing pruning, weeding, weed eating and trash removal services from such areas and ensure that grounds are maintained to the preferred and 4-star level.

Manage plan for mitigating & removing all dead trees around Sundance.

Oversee all trash and recycling receptacles. Plan should be created to ensure receptacles are well managed and don't overflow. Adjust plan based on anticipated business levels.

Incorporate landscape remediation and a watershed protection plan for all construction sites.

Ensure landscaping plan meets Sundance environmental standards of using native & drought tolerant plants and water conservation guidelines.

Maintain sprinklers in working order such that the sprinklers turn on and off per programmed schedule.

Create, distribute and maintain flowerpots, as needed.

Maintain lawn areas and establish best watering standards for all lawns.

Work with approved and appropriate outside vendors to support in areas such as; irrigation, turf management, tree management etc.

Anticipate events and groups and ensure function spaces are aesthetically appealing and well maintained.

REMOVAL OF WASTE

Oversee recycling and waste management plan.

Ensure public, exterior recycling and trash containers are regularly emptied at key times of the day. Make plans for fluctuations in business levels to make sure we don't have overflowing garbage's. Make sure that garbage's are adequate for all events.

Oversee the pumping of all grease traps.

Manage green waste to Sundance standard.

Coordinate pick up w/ recycling vendors.

Keep recycling areas clean, organized, and safe.

Organize, break down, and bail all cardboard

Manage Clivus to ensure waste is removed and managed appropriately.

Manage open top dumpsters as well as trash compactor.

SUPERVISORY RESPONSIBILITIES

Manages up to 2 Supervisors as well as necessary staff to handle seasonal demands. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Complete all applicable paperwork for the above responsibilities and submit to HR in a timely manner. Responsible for annual reviews of department supervisors and staff

DISCLAIMER

This is a general description of this job. All employees of SUNDANCE PARTNERS LTD. will be required to perform any task that is asked of him/her within legal and ethical parameters and company policy.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MANAGEMENT SKILLS

Financial management and accountability including preparation and adherence to departmental budget and willingness to implement improvements to achieve the financial goals of Sundance.

Ability to manage change effectively.

Ability to conceptualize and implement the Sundance guiding principles.

Provide leadership to position Sundance to achieve its vision.

Communicate goals and objectives in a manner which inspires employees to live and apply the guiding principles.

Clear concise written and verbal communication skills.

Ability to sell concepts and ideas to management, peers, and employees.

Build morale and spirit.

Instill a guest service attitude in all employees.

Instill a "can-do" attitude in all employees.

Excellent time management skills.

Follow, support and enforce company policies and procedures.

Excellent problem resolution skills.

Assume responsibility and accountability for self and employees.

Ability to quickly evaluate alternatives and decide on a plan of action.

Think creatively.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) from four-year college or university; and three to five years related experience horizontal construction teams at a comparable property; or equivalent combination of education and experience (eight to ten years). Must be able to operate a variety of heavy equipment including front-end loader, track-hoe, etc. etc. Posses an understanding of heavy equipment maintenance.

TECHNICAL/COMPUTER SKILLS

Must possess a working knowledge of word processing, spreadsheets, internet navigation and electronic mail.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid U.S. Drivers' License in good standing as determined by Sundance's Insurance Company guidelines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must regularly lift and/or move up to 50 pounds and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; outside weather conditions; extreme cold; extreme heat; risk of electrical shock; and vibration. The employee is occasionally exposed to fumes or airborne particles and toxic or caustic chemicals. The noise level in the work environment is usually moderate and occasionally loud.