Grants Supervisor - Virtual Company
New York, NY
About the Job
Position Overview:
A well-established community-based organization located in Manhattan is seeking a highly qualified and experienced Grants Supervisor to oversee all grants and funding contracts within the organization. The Grants Supervisor will work closely with various departments, ensuring effective management and compliance of all grants, and will supervise a team of grants accountants under the support of the Controller.
Schedule: Monday through Friday, 9:00 AM to 5:00 PM
Salary Range: $130,000 - $145,000 + potential bonus
Location: NYC (hybrid schedule)
Salary will be based on years of experience and qualifications.
- Grant Management: Track and monitor the status of all grants (billing and collection, budget modifications, amendments, renewal, etc.).
- Collaboration: Work closely with the Director of Contract Compliance and Quality Assurance and the Director of External Affairs regarding contract funding and discretionary funding.
- Supervision: Supervise all program accountants, reviewing their work for accuracy and ensuring high-quality financial reporting.
- Program Review: Conduct monthly and quarterly meetings with programs to review spending, billing, and budget adherence.
- Internal Budget Process: Work with the Controller and CFO on the annual internal budget process.
- Reporting: Prepare and submit required financial reports, including CFRs and other documentation for external funders.
- Grant Data Management: Monitor, input, and review all grant data across required City/State/Federal portals and systems.
- Financial Projections: Ensure grant accountants provide accurate financial projections, coordinating budget/forecast preparation, and advising departments on data analysis.
- Compliance: Ensure all grants comply with regulations, conducting audits and preparing required schedules.
- Liaison Role: Act as the primary point of contact with funders and coordinate grant-related requests.
- RFP Development: Assist in the preparation of RFP responses, including budget and budget narrative development.
- Cost Allocation: Oversee proper cost segregation and allocation of costs within the organization’s financial systems.
- Education: Bachelor’s Degree preferred, or a minimum of 5 years of supervisory experience.
- Experience: Minimum of 5 years of professional experience in a related field, with a strong knowledge of grant processing and government regulations (including the Uniform Guidance).
- Accounting Skills: In-depth understanding of accounting and financial reporting, with a focus on grant administration.
- Technical Skills: Proficiency in Microsoft Office, including advanced Excel skills; familiarity with Intacct and government portals; prior experience with NYC PASSport is a plus.
- Superior attention to detail with the ability to analyze and communicate data concisely.
- Ability to manage multiple projects with tight deadlines.
- Capability to work independently and as part of a team in a dynamic, fast-paced environment.
- Strong communication skills, with the ability to present and respond to questions from a variety of stakeholders.
- Ability to maintain confidentiality of sensitive information.
- Work Environment: Hybrid position with weekly in-person attendance at the office.
- Employee Benefits:
- Medical, Dental, and Vision insurance
- Life insurance, commuter benefits, and Employee Assistance Program (EAP)
- Flexible Spending Accounts (FSAs)
- 403B Thrift Retirement Plan
- Generous paid time off including 12 annual sick days, 12 agency holidays, and 4 weeks of paid time off (with additional days after 5 years of employment)
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.