Grants Specialist - Union Station Homeless Services

TITLE: Grants Specialist

DEPARTMENT: Finance

REPORTS TO: Senior Director of Grants Management

Employment Status: Full Time

Reg. Hours Worked: 40/ Week, Non-Exempt

Salary: $70,000 - 75,000 DOE

JOB SUMMARY:
Reporting to the Senior Director of Grants Management, the Grants Specialist is responsible for managing a portfolio of public and private grants activities for the organization. This position works with the Finance Department and Program leadership to manage grant performance and to ensure that grants are maximized.

ESSENTIAL FUNCTIONS INCLUDE, but are not limited to the following:

• Directly manage the monthly logistics, preparation, and submission of a portfolio of grant invoices as well as periodic reports for a variety of funders.
• Engage regularly with program leadership to manage grant budgets.
• Ensure all grant invoicing is valid within contract guidelines and that reimbursement requests are booked accurately in the accounting system.
• Resolve issues surrounding grant invoices including disallowed expenses or technical issues by working collaboratively with other staff members and funders to ensure positive outcomes and prevent delays in billing.
• Perform periodic reconciliations of general ledger accounts and prior months to ensure that all applicable expenses are captured in monthly billing.
• Assist with preparation of grant budgets and budget modifications.
• Track grant budgets monthly to ensure funder compliance and maximum utilization; recommend strategies to ensure spend down.
• Prepare grant variance and other ad hoc reports for management.
• Assist with fiscal monitoring as well as the annual audit.
• Assist with other finance and accounting projects as required.
• Other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent organizational, interpersonal and communications skills.
• Understanding of general accounting and government grant process
• Understanding of allocation methodology.
• Advanced skills in Microsoft Windows, Microsoft Office (Word and Excel), QuickBooks and payroll database. ADP experience is strongly preferred.
• Knowledge of GAAP and OMB Circular guidelines.
• Possess a valid California driver’s license and have access to a properly registered and insured vehicle.

EDUCATION, TRAINING AND EXPERIENCE:

• Bachelor’s Degree in Accounting or related field preferred.
• 3+ years of experience in accounting field
• 1 + years of experience in government grants management or related financial fields.
• Experience working with a complex chart of accounts.
• Experience with Uniform Guidance audits and audits.
• Prior experience in industries utilizing complex cost allocation systems is beneficial (i.e. construction, non-profit).

PHYSICAL AND MENTAL REQUIREMENTS AND WORK ENVIRONMENT:

• Work indoors in a temperature controlled environment and occasionally exposed to outdoor weather and driving conditions. The noise level in the work environment is usually moderate.
• Stand and sit for long periods of time; move and walk to various locations; climb, stoop, kneel, reach, pull, push, bend, twist, and occasionally lift and or move objects. Use hands to finger, handle or feel.
• See, hear and speak clearly in order to give and receive information and instructions.
• Ability to interact with other employees, clients, customers and members of the public.
• Ability to respond effectively to sensitive inquiries or complaints.
• Ability to work effectively under time constraints and stressful work conditions, prioritize work, multi-task, and adapt to changing work demands.
• Complex reading and writing skills, memorization skills, analytical/perception/comprehensive capabilities, judgment and decision-making capability.
• Ability to work independently, with others, around others, have verbal contact with others, face-to-face contact with others, prioritize work and make decisions.
• Gather, analyze, synthesize, and classify information.
• Perform arithmetic operations.
• Transcribe, enter, and post data.
• High level of concentration and attention to detail for extended periods of time.
• Requires use of a computer keyboard for long periods of time.
• Able to travel to off-site meetings.
• Able to work occasional evenings.

UNION STATION HOMELESS SERVICES EMBRACES DIVERSITY

We embrace our differences and are committed to furthering our culture of inclusion and belonging. Our commitment to racial equity within the organization is crucial to who we are and the clients we serve. Committed to being an anti-racist organization and sharing the unique cultural experiences from our networks, we offer annual racial equity training, host ongoing learning experiences through our lunch n' learns, and participate in on-going mental health trainings.

We promote acceptance, respect, teamwork, and fosters diversity in the workplace. We believe every individual has a story, past, and a unique set of skills that shape who we are and through this network, we can learn from each other to become better versions of ourselves personally and professionally. Through our staff-led network focusing on diversity, equity, inclusion, belonging and accessibility, we work to communicate, educate, and express diverse cultivation through our eight Diversity Networks. We are honored that the Diversity Network has been recognized as part of the Community Impact Awards presented by the Los Angeles Business Journal.

Union Station Homeless Services is an Equal Opportunity Employer