Grants Manager B, Chemistry Regional Business Office - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.




The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.








Posted Job Title

Grants Manager B, Chemistry Regional Business Office





Job Profile Title

Grants Manager B





Job Description Summary

SAS Finance is seeking a new Grants Manager B. The Grants Manager B will report to the Chemistry Regional Business Office (RBO) Associate Director, Finance & Administration. The Grants Manager B is an integral member of the Chemistry RBO within the School of Arts and Sciences. The Chemistry RBO supports the unique business needs of 2 departments, programs and centers. SAS Finance staff is committed to supporting the academic mission of the School and the University by adding value through our work, finding solutions to operational challenges, and helping to prepare the School for tomorrow.





Job Description



SAS Finance is committed to supporting the academic mission of the School and the University by adding value through our work, finding solutions to operational challenges, and helping to prepare the School for tomorrow. When you join our team at SAS, you become part of a team that prioritizes collaboration and a commitment to excellence.





Job Responsibilities


Directly responsible for the overall fi nancial management of the Chemistry RBO grant portfolio. Serve as a subject matter e xpert on sub-grants, NIH grants, NSF and DOE Center Grants. Pre-award duties include proposal development, budget development and proposal submission for a complex portfolio. Post-award duti es include financial reporting and projections, invoice submission, interim and final report preparation and submission, and effort reporting. Routinely meet with Principal Investigators to discuss and advise them on financial and administrative issues and deadlines related to their research to ensure effective and compliant portfolio management. Carry out a broad range of transactional responsibilities related to sponsored research, including procurement (BEN Financials), reimbursement (Concur), payroll (Workday), payment requests (Penn Marketplace), PHD Tuition Payments (Graduate Funding System) and cost transfers. Participate in School-wide and University initiatives to strengthen grants administration.




Qualifications​

+ Bachelor's degree and 5 to 7 years pre- and post- award experience , or equivalent combination of education and experience, is required

+ Experience with NIH, NSF and other federal granting agencies is required

+ Proficiency in Microsoft Excel, Adobe applications, Business Objects

+ Excellent critical thinking, analytical, verbal and written communication is required

+ Ability to apply solid organizational and time management to a deadline driven, multiple priority work environment is required

+ The ability to be comfortable working in a frequently changing environment, and to function as part of a team

+ Familiarity with UPENN sponsored research policies and related financial systems is a plus






This position requires a candidate who exhibits an engaged and responsible attitude and possesses the ability to work effectively with both faculty and staff members. We are seeking a candidate possessing a pro-active work style with strong follow-up skills and the ability and desire to add value to the sponsored research enterprise. This position requires the ability to work well under pressure. The successful candidate should clearly demonstrate attention for detail, highly effective interpersonal skills and the ability to enforce grant guidelines with constituents in a professional, diplomatic and assertive manner. A successful candidate will exhibit a professional presence which will allow the candidate to take ownership of the grants process, and an ability to react quickly in a deadline-driven environment is highly preferred. A successful candidate will possess an ability to switch gears depending on project deadlines and an ability to collaborate well with individuals of diverse backgrounds and skill sets within different areas of the School. The Grants Manager must be eager to take on greater responsibility and proactively work on professional development skills. Experience with NIH, NSF and other federal granting agencies is strongly preferred.






Job Location - City, State

Philadelphia, Pennsylvania





Department / School

School of Arts and Sciences





Pay Range

$61,046.00 - $100,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.










Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.