Grants and Contracts Manager - JR28237-3800 - The University of Chicago

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information, please see:
https://illinoisjoblink.illinois.gov/jobs/12443693 Department
PSD Local Business Center
About the Department
The Physical Sciences Division (PSD) has a rich history of advancing and
defining new fields of discovery in the physical sciences and
mathematics, and this tradition of innovation continues today. Our
inquiry and impact spans from the edge of the observable universe to
human-computer interaction, from biophysical materials science to the
geologic record of seawater composition, from gravitational waves to
geometric flows, and beyond.
The Physical Sciences Division Local Business Center (PSD-LBC) provides
grants and finance management support to faculty, researchers, and
administrators for many of the organizations (departments, research
centers, and institutes) within the Physical Sciences Division. Our goal
is to provide high levels of service in order to advance the PSD's
mission in research and education.
Job Summary
Reporting to the Director of Grants and Contracts for the PSD Local
Business Center, the Grants and Contracts Manager is responsible for the
day-to-day management of the Physics, James Franck Institute, and Enrico
Fermi Institute Business Center. These duties have a wide scope which
include managing office administration, budgets, and payroll,
coordinating with other Divisional and University units, faculty, and
staff; the Grants and Contracts Manager provides comprehensive
financial/accounting services for PSD faculty.
The job manages a team of professional staff responsible for the
financial management of operating and capital budgets for divisions
and/or University-wide administrative units. Develops long and
short-term plans to achieve financial goals, business strategies/plans,
and financial forecasts/models for all major service programs and
initiatives. Manages quarterly and year-end reporting for the operating
budget. This position is eligible for a hybrid work schedule.
Responsibilities
- Responsible for management of office administration to include
accounting, budgeting, pre- and post-award grant administration,
recharge operations, purchasing, payroll, with the objective of
establishing and implementing the financial policies of the
University.
- Hires, trains, and supports the Grants and Contracts staff in the
fundamentals of pre- and post-award account management.
- Manages departmental budgets, recharge operations, and faculty
research accounts.
- Takes a lead role in coordinating services between the faculty,
staff, business centers in the Division, and other administrative
units outside the Division such as the Financial Services, Human
Resources, Shared Services, and University Research Administration.
- Oversees the work of a team of Grants and Contracts Administrators
and Grants and Contracts Analysts.
- Oversees both Pre-Award and Post-Award grant administration.
- Develops performance goals, allocates resources and assesses
policies for direct subordinates. Ensures service and communication
to PIs, standardized information, best practices development, and
that all faculty and research staff are aware of any new grant
policies and changes.
- Remains current with agency and regulatory changes. Plans for
department/unit compliance with University, Divisional and
Department policies and procedures and implements corrective actions
for issues identified.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 7+
years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications
Education:
- MBA or related advanced degree.
Experience:
- Previous supervisory experience, experience leading a team, or
similar work experience.
- Previous experience with financial services or sponsored projects.
Preferred Competencies
Strong computer skills including word processing, database management,
and spreadsheet skills.
Time management skills and the ability to handle multiple, concurrent
tasks within deadlines.
Knowledge of federal and nonfederal grants and contracts administration,
including effective budgeting, submission requirements, reporting and
administration.
Knowledge of accounting and mathematical aptitude.
Strong financial and analytical skills.
Excellent oral and written communication skills; comfortable with a
consultative approach to interacting with employees and faculty.
Exceptional attention to detail and organizational skills.
Ability to research issues and propose solutions to problems.
Ability to exercise sound judgment, di