Grants and Contracts Administrator - JR28833-3800 - The University of Chicago

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information, please see:
https://illinoisjoblink.illinois.gov/jobs/12443681 Department
PSD Local Business Center: Chemistry Plus C
About the Department
The Physical Sciences Division (PSD) has a rich history of advancing and
defining new fields of discovery in the physical sciences and
mathematics, and this tradition of innovation continues today. Our
inquiry and impact spans from the edge of the observable universe to
human-computer interaction, from biophysical materials science to the
geologic record of seawater composition, from gravitational waves to
geometric flows, and beyond.
The Physical Sciences Division Local Business Center (PSD-LBC) provides
grants and finance management support to faculty, researchers, and
administrators for many of the organizations (departments, research
centers, and institutes) within the Physical Sciences Division. Our goal
is to provide high levels of service in order to advance the PSD's
mission in research and education.
Job Summary
The Grants ans Contracts Administrator provides professional support for
pre-award and/or post-award activities relating to grant and contract
proposals and funding within a department or unit. Pre-award activities
include research, preparing applications, and editing proposals.
Post-award activities include compliance monitoring, payment processing,
and salary allocations. Performs work with moderate guidance and
utilizes knowledge of University and business drivers.
Responsibilities
- Works with faculty and program staff, and other administrators to
advise on, plan, and manage financial aspects of sponsored project
proposal preparation and submission including budgeting and
subcontracting.
- Performs compliance review of all proposals for adherence to
university, agency, and federal requirements.
- Coordinates active grant management activities, including submission
of progress reports, non-competing applications, amendments,
technical reports, just-in time submissions, no-cost extensions,
agency required re-budgeting, carry-over requests, Data Use
Agreements, and Material Transfer Agreements.
- Communicates and collaborates with URA to facilitate smooth
transition throughout the full grant life cycle.
- Advises faculty, program staff, procurement specialists, and other
administrators on policies and procedures for fulfilling all aspects
of the procurement process including purchasing, internal
requisition, and personal and travel reimbursement.
- Performs financial accounting, including financial projections,
account closing and account reconciliation.
- Provides professional support as a primary account administrator for
account owners, primarily faculty, in an intensive customer service
environment.
- Analyzes and prepares budgets, creates accounts, and works with the
financial accounting system to allocate, authorize, monitor, and
control expenses.
- Oversees gift and endowment accounts, departmental operating
accounts and faculty unrestricted research accounts.
- Handles straightforward post-award activities including account
creations, regulatory and compliance monitoring, salary allocations,
effort reporting, grant projections, cost allocations, cost center
charges, equipment inventory, invoice preparation, grant closing
process, and account closing.
- Prepares summaries of grants and effort allocations for Principal
Investigators, meets with them and responds to their questions.
Coordinates with other departments/units/divisions regarding
multi-investigator grants. Serves as department contact for annual
audits and agency site visits.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a coll ge or university degree in related
field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5
years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Experience:
- Previous experience with financial services or sponsored projects.
- Knowledge of Federal Circulars applicable to universities (OMB A-21,
A-110, A-133 or the Uniform Guidance) or interpretation of similar
regulations.
- Previous experience with systems used to manage grant submissions.
- Working knowledge of University systems such as AURA, Oracle, Orbit,
and Workday.
Preferred Competencies
Strong computer skills including word processing, database management,
and spreadsheet skills (Microsoft Excel).
Excellent attention to detail and organizational skills.
Budgeting and financial accounting skills.
Ability to work independently to manage a diverse range of activities
and deadlines.
Time management skills and the ability to handle multiple, concurrent
tasks within deadlines.
Excellent interpersonal skills and the