Grants Compliance Manager - City of Philadelphia

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of Director of Finance was created by the Philadelphia Home Rule Charter, adopted by the electors of the City on April 17, 1951, to give the Mayor and the City government a principal officer responsible for the financial, accounting, and budgeting functions of the executive branch. The Director of Finance is thus the chief financial officer of the City and all powers and duties concerning finances, accounting, and budgeting in the executive branch are directly or indirectly the Director's. The Director of Finance is also the Chairman of the Board of Pensions and Retirements and an ex-officio member of the board of various quasi-governmental agencies, including the Pennsylvania Intergovernmental Cooperation Authority. The City of Philadelphia operates on a fiscal year between July 1st and June 30th.

The Policy, Analysis and Grants unit within Finance oversees Finance data, analysis, policy, and communications work. The unit includes the City’s central Grants Office, which is responsible for the oversight of certain major federal and state funding that the City has received, including funding to assist with disaster recovery, and coordinates with other City offices to pursue philanthropic opportunities.

With support from colleagues in the City’s central Grants Office, Grants Accounting, and key fiscal staff in operating departments, the Grants Compliance Manager oversees key aspects of the City’s federal, state and philanthropic funding; supports departments in assessing, interpreting and managing grant compliance processes; and implements training and process improvements to the City’s grants management practices.

Essential Functions

• Serve as an internal expert on post-award grant compliance and management best practices.
• Provide expert-level guidance to departments related to allowable cost principles and other grant- and contract-specific requirements.
• Work with program and fiscal staff to develop and implement processes to ensure grant compliance.
• Design and execute monitoring processes, including conducting file audits, assessments, and documenting results for the purpose of improving City-wide processes.
• Write new and update existing policies, procedures and standard operation documents as required, to ensure compliance with grants.
• Identify potential areas of compliance risk; remain abreast of compliance changes and activities and identify trends; and communicate appropriately with staff concerning policies, procedures and updates.
• Work with City staff to develop an effective compliance training program and provide necessary training to staff as it relates to grant administration. compliance policies, and audit responses.
• Provide compliance update reports to senior management as requested.
• Coordinate with the Pre-Award Grants Manager for full grant lifecycle management.
• Assist in the management of large, inter-departmental grants.
• Other Duties
  • Represent the Finance cluster on high-profile interdepartmental grant-related initiatives, working groups, committees, and other convenings.
  • Support certain process improvement projects and initiatives.
  • Cultivate relationships with grants colleagues on other City departments.
  • Other duties as assigned.

Competencies, Knowledge, Skills and Abilities

• Experience with federal grants, grant audits, disaster recovery funding, and budgeting.
• Familiarity with City accounting and budgeting systems and processes preferred, but not required.
• Experience working within government and with elected officials, constituents, and advocacy organizations.
• Ability to work independently and with a team to achieve goals.
• Ability to problem-solve and think creatively to produce solutions.
• Proven track record in establishing and sustaining collaborative and effective working relationships with leadership, direct supervisor(s), peers, staff, consultants, service providers, and vendors.
• Ability to communicate effectively – verbally and in writing – with a variety of stakeholders.
• Strong public presentation skills and experience, strategic thinking, and high professional ethics.
• Experience identifying relevant performance and outcome metrics and using the information for improvement and evaluation purposes.
• Intermediate proficiency with Microsoft Excel and data analysis.

Up to 2-5 years of relevant experience desired, ideally within a government or related entity

TO APPLY: Interested candidates must submit a cover letter, references and resume.

Salary Range: $90,000 - $105,000 

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx