Grants Accountant - Commonpoint Queens
Forest Hills, NY 11375
About the Job
ABOUT THE ORGANIZATION
Commonpoint, headquartered in Queens, is a multifaceted community organization dedicated to sustaining and enhancing the quality of individual, family and communal life throughout the metro New York area, offering services to people of all ages, ability levels, stages of life and backgrounds. Commonpoint strives to meet the evolving needs of the community helping 100,000 members ranging from providing in-school and after-school programs, professional and career development, assistance with food insecurity, legal services, financial counseling, mental health services, senior classes, dementia care programs, and tax preparation assistance to name a few. Commonpoint has grown tremendously in the last five years and now has a budget over $85M, a mission-driven staff of 3,000 and more than 80 sites in the five boroughs.
ABOUT THE OPPORTUNITY
The Grants Accountant is a key member of the Finance team and reports to the Contracts Manager. The primary responsibilities include all aspects of contract accounting, budget development, budget modifications, internal reporting (including monthly/quarterly variance reporting), monthly billing and reconciliations. The Grants Accountant ensures compliance with funding source guidelines, timely receipt of revenue, and accurate submission of financial reports.
They are expected to use and apply accounting skills at full proficiency level to analyze and resolve accounting transactions, and initiate appropriate corrections. The Grants Accountant interacts with programmatic staff to assist with contract budget management and resolve discrepancies and disputes. They serve as a liaison with government contracts.
Responsibilities:
Commonpoint, headquartered in Queens, is a multifaceted community organization dedicated to sustaining and enhancing the quality of individual, family and communal life throughout the metro New York area, offering services to people of all ages, ability levels, stages of life and backgrounds. Commonpoint strives to meet the evolving needs of the community helping 100,000 members ranging from providing in-school and after-school programs, professional and career development, assistance with food insecurity, legal services, financial counseling, mental health services, senior classes, dementia care programs, and tax preparation assistance to name a few. Commonpoint has grown tremendously in the last five years and now has a budget over $85M, a mission-driven staff of 3,000 and more than 80 sites in the five boroughs.
ABOUT THE OPPORTUNITY
The Grants Accountant is a key member of the Finance team and reports to the Contracts Manager. The primary responsibilities include all aspects of contract accounting, budget development, budget modifications, internal reporting (including monthly/quarterly variance reporting), monthly billing and reconciliations. The Grants Accountant ensures compliance with funding source guidelines, timely receipt of revenue, and accurate submission of financial reports.
They are expected to use and apply accounting skills at full proficiency level to analyze and resolve accounting transactions, and initiate appropriate corrections. The Grants Accountant interacts with programmatic staff to assist with contract budget management and resolve discrepancies and disputes. They serve as a liaison with government contracts.
Responsibilities:
- Manages a portfolio of federal, state, city and private grants and contracts for billing and reporting to various funders
- Monitors grant and contract expenses to ensure they are within approved budgets, posted to appropriate accounts and incurred within regulatory guidelines
- Prepares, verifies, and processes funder claims for reimbursement to the organization
- Communicates regularly with funding sources, program staff, and development team on all aspects of budgets, claims, and governing rules of funder
- Prepares expense allocations and import into MIP accounting software
- Prepares timely correcting entries as needed
- Trains staff on proper coding of expenditures and ensure expenditures are coded consistently
- Maintains and updates monthly staff salary allocation in a Master Spreadsheet, including working with payroll manager to maintain payroll distribution codes within the payroll systems.
- Prepares, reconciles and submits monthly/quarterly vouchers and drawdowns; records receivable in MIP Accounting Software
- Reviews and reconcile accounts receivables to ensure timely payments.
- Performs monthly reconciliations of assigned contracts
- Ensure compliance with contract requirements
- Conducts monthly/quarterly review with sponsored program staff and budget team, documenting variance and corrective action plans
- Maintains complete and accurate grant files
- Prepares program budgets/modifications in a timely manner with program management
- Preparations of materials for agency-wide and/or program audits
- Systematically and timely updates and maintains the Master Grant file spreadsheet
- Regularly communicates contract requirements and updates to program staff
- Other duties as assigned by the supervisor
Qualifications:
- BS degree strongly preferred from accredited educational institution in Accounting, Finance or related area
- 3+ years of relevant experience in contracts management group of government-funded non-profit
- Experience managing federal, state and city contracts
- Proficiency in MS Office, particularly advanced Excel skills
- Excellent analytical and problem-solving skills, with great attention to details
- Proven ability to exercise sound, independent judgement and discretion
- Experience with accounting and reporting software
- Ability to adjust work schedule, as needed, to accommodate periodic deadlines
- Effective verbal, listening and written communication skills
- Effective organizational, stress and time management skills
- Demonstrates a sense of urgency and ability to meet deadlines
- Ability to work independently or as a team member
- Ability to work with a diverse group of people
- Pro-active work ethic and ability to perform with minimal supervision
COMPENSATION & BENEFITS: Salary range for this role is $70,000 - $80,000 commensurate with experience. Commonpoint provides a suite of competitive benefits including health insurance (including dental & vision), FSA, a 403(b) Plan and Pension Plan, Life Insurance, and a generous and flexible PTO system.
LOCATION & EXPECTATIONS: This position is hybrid, after completing a probationary period, with a minimum of 3 days per week in the office. The position reports to offices located in Forest Hills, NY. Presence at other locations within the five boroughs may be required, in addition to evening/weekend hours as needed.
HOW TO APPLY: Please submit a cover letter and resume as a Word or PDF document only, to Jason Rok at jrok@commonpoint.org. Please indicate “Grant Accountant" in the subject line. Due to the high volume of applicants, only qualified candidates will be contacted.
Commonpoint provides equal employment opportunities to all applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service in accordance with applicable federal, state, and local laws. We encourage candidates from the local Eastern Queens/Western Long Island communities to consider applying for this employment opportunity.
LOCATION & EXPECTATIONS: This position is hybrid, after completing a probationary period, with a minimum of 3 days per week in the office. The position reports to offices located in Forest Hills, NY. Presence at other locations within the five boroughs may be required, in addition to evening/weekend hours as needed.
HOW TO APPLY: Please submit a cover letter and resume as a Word or PDF document only, to Jason Rok at jrok@commonpoint.org. Please indicate “Grant Accountant" in the subject line. Due to the high volume of applicants, only qualified candidates will be contacted.
Commonpoint provides equal employment opportunities to all applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service in accordance with applicable federal, state, and local laws. We encourage candidates from the local Eastern Queens/Western Long Island communities to consider applying for this employment opportunity.
Source : Commonpoint Queens