Grant and Special Revenue Manager - Finance - City of Greeley

Salary Range:    $90,900 - $127,300 Annually

Hiring Range:    $90,900 – 102,300 Annually

Job Summary:

The City of Greeley is seeking a Grant and Special Revenue Manager to join the Department of Finance.  The Grants and Special Revenue Manager oversees the work of the Grant Accountant and reports to the Deputy Finance Director.  This division is responsible for managing the city's grant programs and ensuring compliance with all federal, state, and local regulations, and plays a key role in securing and managing funds to support various city projects and initiatives.  The successful candidate will review and approve all economic development incentive payments, ensure compliance with the incentive agreements, and monitor financial activity in all special purpose districts (i.e., Tax Increment Financing Districts, etc.).  The Grants and Special Revenue Manager will be responsible for the annual Single Audit, working with the Deputy Finance Director, and preparation of the Schedule of Expenditures of Federal Awards for the Singel Audit.  The Grants and Special Revenue Manager will also be responsible for monthly revenue and expenditures in assigned funds and providing other financial reporting. 

Experience, Knowledge, and Skills:

MINIMUM REQUIREMENTS:

• Bachelor’s degree in finance, accounting, business administration, public administration, or a related field or a certification program of comparable length (i.e. Grant Professional Certification (GPC)or similar)
• Valid driver’s license
• Five (5) to seven (7) years of experience with complicated practices and precedents and an in-depth knowledge of local governmental accounting
• Three (3) to Five (5) years of supervisor experience
• Three (3) years of experience in grant management, including grant acquisition, budgeting, compliance, and reporting

OR                       

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job may be considered.

PREFERRED:

• Master’s degree in finance, accounting, business administration, public administration, or a related field

Knowledge, Skills, and Abilities:

• Proficiency in grant management software and financial systems.
• Knowledge of federal, state, and local grant regulations and compliance requirements.
• Knowledge of various economic development incentive type agreements and special purpose districts.
• Knowledge of the business, organizational, and financial structure of Colorado municipalities. 
• Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal.
• Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.), Adobe, TeamBudget, Laserfiche, including financial software systems and grant software, and the ability to learn and experiment with new software and systems.
• Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others.
• Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly.
• Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate, and facilitate meetings, and make decisions.
• Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness.
• Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments.
• Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results.
• Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed.
• Ability to self-start and take initiative in completing daily tasks and special projects.
• Ability to focus on activities that have the greatest impact on meeting work commitments.
• Ability to establish and maintain partnerships with a variety of internal and external constituencies.
• Ability to communicate and work effectively with individuals from diverse backgrounds, cultures, and ages.
• Ability to navigate a complex political environment.
• Knowledge of accounting principles, processes, and best practices.
• Knowledge of Governmental Accounting Standards Board (GASB) compliance, rules, and regulations.
• Accounting skills, including the ability to perform computational math, follow established accounting and financial standards, be cognizant of and address details, and meet deadlines.
• Ability to prepare and present financial analyses, schedules, and plans to a variety of audiences.
• Follow and adapt to changes in legislation affecting grants and special revenue and knowledge of applicable laws.
• Ability to develop compelling recommendations for policies and procedures modifications.
• Ability to identify or assist in identifying alternative solutions to issues or situations as they occur.
• Ability to make commitments and decisions which are significant to the organization that involve multiple disciplines.

Essential Functions (Duties and Responsibilities):

• Works with various departments as they identify and pursue grant funding opportunities to ensure they align with the city’s goals and initiatives.  
• Oversees all aspects of grant compliance, ensuring that the city meets all reporting and documentation requirements.        
• Maintains comprehensive records and tracking systems to demonstrate grant compliance.   
• Works with the Budget Team and various city departments to create budgets for grant-funded projects.
• Monitors expenditures and prepares financial reports to ensure grant funds are used appropriately.
• Prepares the annual Schedule of Expenditures of Federal Awards in preparation for the Single Audit.
• Works with external auditors to conduct the annual Single Audit of grant programs. 
• Works with the Grant Accountant to monitor and review all grant funds general ledger and financial transactions for accuracy. 
• Works with the Grant Accountant to maintain the City’s Sam.gov registration.
• Works with the Grant Accountant to maintain all grant reporting portals needed for the city’s grant programs.
• Conducts training sessions for city staff on grant-related topics, including compliance, reporting, and financial management.
• Provides technical guidance to management and department staff on compliance with funding rules, regulations, and grant terms and conditions. 
• Develops and recommends policies with regard to grants development, applications, expenditure, controls, monitoring, and reporting.
• Supervises the work of the Grant Accountant.    
• Stays current on changes in grant regulations, policies, and guidelines to ensure the city’s grant programs are compliant with all new requirements.
• Establishes checklists for all incentive agreements agreed to by the city to ensure compliance of all terms and correct calculation of all incentive agreement payments.   
• Tracks the progress on all economic development agreements and related payments to ensure payments are within the total incentive agreement amounts.
• Monitors and assists with all financial activity in the City’s special purpose districts (i.e., Tax Increment Financing Districts, etc.)

Supervisory Responsibilities:

• Organizes and delegates assignments to team members.
• Hires, trains, motivates, and coaches employees.
• Evaluates employee’s performance and sets goals.
• Holds employees accountable for assigned tasks and goals.
• Provides timely and constructive feedback and training opportunities.
• Provides training opportunities with a focus on employee development.
• Resolves conflicts and complaints.
• Ensures compliance with safety procedures.

Work Environment and Physical Requirements:

Work Environment: 

• Work is primarily performed in an office environment.
• The City of Greeley has established a formal telework policy that allows eligible positions, in coordination with their Departments' management team, an opportunity to incorporate a component of remote work into their working schedule. This position will be eligible for consideration under the City's telework policy.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee is occasionally required to stand.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.
• Vision enough to read computer keyboards, reference books and other written documents. 
• Communication skills sufficient to convey information to the public via telephone and in person. 
• Manual dexterity sufficient to accurately input, retrieve and verify work assignments.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.  Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: HR@Greeleygov.com .

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.