Grant Finance Assistant - Connecticut State Community College

Details:

Posted: January 24, 2024
Level: Administrator II (SUOAF) 12-month, Special Appointment
Hours: Full-time, 35 hours per week
Closing Date: Applications must be submitted by 5:00pm (EST) on Wednesday, February 14, 2024.

Location:

CSCU System Office
61 Woodland Street Hartford, CT 06105 
**This position is hybrid**
​​​​​​​For more information, please click on the above link to be directed to the CSCU System Office website.

Connecticut State Colleges & Universities Mission:

The Connecticut State Colleges & Universities (CSCU) contribute to the creation of knowledge and the economic growth of the state of Connecticut by providing affordable, innovative, and rigorous programs. Our learning environments transform students and facilitate an ever-increasing number of individuals to achieve their personal and career goals.

CSCU Vision:

The Connecticut State Colleges and Universities will build on its long and successful history by working collectively - within and across institutions - and by engaging external partners to increase the number of students pursuing and completing personally and professionally rewarding certificate and degree programs, improving their social mobility, and helping the state to meet its current and future workforce demands.

CSCU Equity Statement:

The Connecticut State Colleges and Universities commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date: 

April 2024

Position Summary:

Provides primary fiscal support for System Office grants, including assistance with financial analysis and assisting with development, implementation, monitoring and reporting functions to assure accurate and consistent recording and reporting of budget and fiscal reports. This position is responsible for assisting with the preparation of budgets and fiscal reports for specific grants, assisting with preparation of financial data and student data, and working with college, university, employer and other grant partner finance personnel to provide technical assistance and resolve issues related to budgets and planning.  Assists with data gathering for analysis and reconciliation, as required.

Example of Job Duties:

Under the direction of the GEAR UP CT Grant Project Director, the Grant Finance Assistant is responsible for primary fiscal support through effective performance in these essential duties:

• Assists with the gathering of data, as required, for the filing of quarterly fiscal and programmatic reports with federal funding agencies (e.g., US Department of Labor, US Department of education).
• Analyzes reports and back-up documentation from grant partners to ensure accuracy and completeness; works with grant partners, as needed, to supplement information collected or resolve any issues; compiles quarterly reports for Project Director.
• Helps prepare internal monthly budget status reports from Banner in Excel and pdf format to maintain up-to-date information regarding grant spending by budget line item and individual partner.
• Serves as budget assistant contact for internal and external grant partners.
• Assists with development of other financial reports and summaries of financial data, as required.
• Maintains accurate year-to-date budget information regarding the overall grant; monitors transfer invoices to ensure payment has been made and tracked.
• Works with CSCU System Office staff to ensure that drawdowns are completed.
• Monitors individual partner Memoranda of Understanding, Sub-recipient Agreements and/or Contracts to ensure spending is consistent with requirements and deliverables.
• Performs other related duties which do not alter the basic level of responsibility of the position.

This posting includes qualifications, experience and skills but is not limited to the full duties and responsibilities that is stated within the Collective Bargaining Agreement.

Incumbents must possess proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.)

Minimum Qualifications:

Bachelor’s degree in accounting, finance, business administration or related field with two (2) or more years of experience in budget management and processes and report preparation. 

Incumbents are required to have demonstrated advanced knowledge and abilities in the following: 

• Knowledge of basic bookkeeping, accounting and financial record-keeping procedures; financial terminology and coding; statements and budget preparation.
• Proficiency in computer and associated software is essential, including Excel.
• Demonstrated experience in working with minimal supervision.

Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Preferred Qualifications:

• Experience in higher education and/or government budgeting.

Starting Salary:

Anticipated Salary; $55,074 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. This Grant Funded position has the potential of renewal through August 2026.

We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. 

Application Instructions:

To apply you must submit a cover letter and resume.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

Selection Procedure:

Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to Interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. 

Background Screening:

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Continuing Notice of Nondiscrimination

CSCU does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: John-Paul Chaisson-Cardenas, PhD, MSW, Vice-president of Diversity, Equity, and Inclusion, (jchaisson-cardenas@commnet.edu).

CSCU IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F