Grant & Contract Administrator - JR26363-3800 - The University of Chicago

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information, please see:
https://illinoisjoblink.illinois.gov/jobs/12002647 Department
UL Crime Ed Lab
About the Department
Who We Are: In cities across the country, people face high rates of gun
violence, under-resourced schools, and social harms associated with the
criminal justice system -- all of which disproportionately impact
people of color. These inequalities have profound consequences on public
safety and opportunity. As a society we have failed to address these
challenges, in part, because of our lack of understanding of the most
effective and cost-effective solutions that can have a real impact on
people's lives. We believe that rigorous research can help.
The University of Chicago Crime Lab and Education Lab partner with
cities and communities to use data and rigorous research to design,
test, and scale programs and policies that enhance public safety,
improve educational outcomes, and advance justice. Our mission is to
combine world-class data science and research, in partnership with
government agencies, to substantially improve the effectiveness of the
public sector and achieve impact at scale. To learn more about the Crime
Lab and Education Lab, visit https://urbanlabs.uchicago.edu/labs/crime.
Job Summary
The Grant & Contract Administrator is responsible for all financial and
non-financial post-award activities for all sponsored projects at the
Crime Lab and Education Lab. Identifies and remediates deviations from
established account management expectations. This person works with a
diverse team of Principal Investigators, Research Directors, staff and
partners involved in the administration of grants and contracts.
Develops and implements efficient and effective processes related to
post-award grant administration. This position reports to the Finance
Director and works closely with the Sponsored Research Manager and Chief
Operating Officer.
Responsibilities
- Maintains accounts including oversight, reconciliation, error
correction, invoicing and account receivable balances. Prepares
re-budgets and no cost extension requests.
- Prepares detailed expense budgets based on awarded funds from the
agency.
- Allocates, authorizes, monitors, and controls expenses.
- Understands regulations and guidelines related to various awarding
agencies.
- Ensures all required post award documents and reports are filed on a
timely basis.
- In coordination with the Finance Director, develops, implements, and
maintains internal financial control systems to ensure compliance
with relevant sponsored research policies and with all IRS, legal,
and regulatory requirements.
- Analyzes industry trends and stays current with agency and
regulatory changes.
- Monitors Department compliance with relevant University and
Department policies and procedures and recommends corrective action
and process improvements as needed.
- Develops and conducts post-award administration trainings for staff
as needed.
- Reviews budgets and maintains staff allocation database to ensure
compliance with payroll. Enters payroll allocations into UChicago
Workday HRIS System.
- Works with other administrators to manage financial and
administrative aspects of sponsored project proposal preparation,
submission, and post-award grant administration.
- Advises and assists in most relations and communications with
funding agencies, subcontractors, and others.
- May work with other administrators on the procurement process
including purchasing, internal requisitioning, and personal and
travel reimbursements.
- Proposes solutions to discovered problems and resolves issue
according to proper policy and procedure.
- Compares actual spending to original budget and identifies any
variances.
- Serves as a primary account administrator for account owners.
- Develops a working knowledge of University policies and procedures
as well as a working knowledge of policies and procedures of various
funding agencies.
- Handles straightforward post-award activities including account
creations, regulatory and compliance monitoring, salary allocations,
effort reporting, grant projections, cost allocations, cost center
charges, equipment inventory, invoice preparation, grant closing
process, and account closing.
- Prepares summaries of grants and effort allocations for Principal
Investigators, meets with them and responds to their questions.
Coordinates with other departments/units/divisions regarding multi
investigator grants. Serves as department contact for annual audits
and agency site visits.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5
years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifi