Grant Accountant at Virtual Company
Miami, FL 33126
About the Job
Grant Accountant – On-Site Role (Miami, FL)
Vaco is partnering with a well-known non-profit organization to hire a Grant Accountant for an on-site position in Miami, FL. This critical role supports the organization’s financial integrity and grant management while contributing to budgeting, auditing, and overall operational success.
Position Summary:
As a Grant Accountant, you will work closely with the CFO and cross-functional departments to manage financial operations, ensure compliance, and align with the organization’s goals. Your responsibilities will span across accounts payable/receivable, reconciliation, financial reporting, grant management, and budgeting.
Essential Duties and Responsibilities:
Accounts Payable and Receivable:
- Process payments to vendors, ensuring appropriate account assignments.
- Manage the vendor purchasing and invoicing system.
- Issue checks to vendors and process scholarship requests.
Reconciliation and Financial Reporting:
- Reconcile bank accounts monthly and address inquiries with financial institutions.
- Maintain and reconcile all balance sheet accounts, including investments and corporate credit cards.
- Collaborate with the Development team to reconcile accounts in Raisers Edge, including grants and donations.
- Prepare journal entries and assist with monthly closings and financial statement preparation.
Grant Management:
- Process monthly billing for public grants, including federal, state, and local reimbursements totaling $1.5M annually.
- Track staff time allocations for grants and generate biweekly grant allocation reports.
- Assist with grant budgets and monitoring processes.
Budgeting and Auditing:
- Support the development and management of the annual organizational budget.
- Prepare audit schedules and provide documentation to external auditors.
Fixed Assets and Tax Compliance:
- Maintain the fixed asset schedule.
- Prepare and distribute year-end 1099 forms to contractors and vendors.
Bank Liaison and Cash Flow Management:
- Serve as a liaison with financial institutions to address ACH, wire, and payment issues.
- Monitor daily deposits and advise the CFO on cash flow needs.
Other Responsibilities:
- Research and interpret financial data to address accounting questions.
- Protect organizational value by maintaining confidentiality.
- Support organizational events and leadership transitions as needed.
Qualifications and Skills:
Education and Experience:
- Minimum 3 years of accounting experience, preferably in a non-profit organization.
- Strong knowledge of GAAP, FASB standards, and Sarbanes-Oxley compliance.
Technical Skills:
- Proficiency in QuickBooks, Raisers Edge, and advanced Microsoft Excel.
Soft Skills:
- Exceptional organizational skills, attention to detail, and ability to thrive in a fast-paced environment.
- Strong analytical and problem-solving abilities.
- Excellent interpersonal and communication skills.
Personal Attributes:
- High level of integrity, professionalism, and a commitment to diversity, equity, and inclusion.
- Flexibility to work after hours for events or deadlines.
Work Environment and Physical Requirements:
- Office-based role with occasional responsibilities at event venues.
- Ability to remain stationary for extended periods and operate standard office equipment.
This is an exciting opportunity for a dedicated Grant Accountant to join a mission-driven organization and make an impact.
Apply today to join Vaco’s team in supporting this inspiring non-profit in Miami!
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.