Graduate Programs Analyst - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Founded in 1965, the Samueli School of Engineering educates more than 4,600 students (3,728 undergraduates and 961 graduates) with an integrative approach that blends fundamentals, research and hands-on experience. The School's aim is to unleash innovation, create opportunities and inspire ingenuity. The School's faculty members are leaders in their disciplines who have achieved worldwide recognition for their research and dedicated teaching. The School includes six academic departments. Under the leadership of the Dean, the School pursues research that is timely, socially responsible and cutting edge, and works in partnership with industry, state, and federal agencies to promote the transfer of research to applications that benefit society.

https://engineering.uci.edu/

The Samueli School of Engineering (SSoE) offers a broad range of graduate programs, that lead to Doctor of Philosophy (Ph.D.) and Master of Science (M.S.) degrees, as well as graduate professional master's degrees. The school has currently approx. 1000 enrolled graduate students, half of them in Ph.D. and half in Master's and professional programs, trained with an integrative approach that blends fundamentals, research and hands-on experience. The school's aim is to educate and train the next generation of global engineering innovators, unleash innovation, and create opportunities.


The Office of Graduate and Professional Studies (GPS) serves prospective and current graduate students with the Samueli School of Engineering. Our office works closely with all departments and programs in the school, as well as with the Graduate Division. We provide services including: recruitment and admission, general counseling and advice, graduate funding including fellowships, career development, graduation and conferral of degrees. The office serves as the final school-wide stop for approval of petitions, advancement to candidacy, degree conferrals and other academic processes.

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope. Normally, you would use the bargaining unit job code for work covered by the title. If this is a position that is not covered by the Higher Education Employer-Employee Relations Act (HEERA), because they are: 1) Confidential – meaning employee's duties normally require access to confidential information which contributes significantly to the development of management's positions in bargaining or grievances; or 2) the employee is employed outside of California at a location with 100 or fewer employees or 3) Supervisory – supervises employee as regular part of the job duties, then you would be the generic title without the CX ending.

Under the supervision of the Graduate Affairs Programs Director, the Office Analyst provides the general administrative support for the office of Graduate and Professional Studies (GPS) and the Associate Dean. The position is instrumental in administratively supporting student services to current students (e.g. intenrships, fellowships, commencement, implementing funding packages) as well as prospective students (e.g., admissions). The Office Analyst is responsible for updating and maintaining the GPS online websit, for questions and inquiries addressed to GPS, and for communications with graduate students, faculty and all stakeholders. Supports GPS with general financial responsibilities such as tracking financial commitments by GPS, matching financial packages; interfacing with Dean's Office finance for account and funding reconciliation; tracking funding sources, expenditures and balances. Provides data tracking and analysis services for GPS including but not limited to: maintaining records, pulling data from multiple data sources (pertaining to financials, student enrollment, program rankings, academic metrics and analytics), and helping with preparing reports. Coordinates GPS meetings and events from concept to administration and evaluation, including handling venues, catering, preparation of materials, flyers, commencement, marketing communications. Supports GPS through overall organization electronic and physical files, drives, as well as office needs, purchasing and reimbursement

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $31.72- $34.70 (Hourly).


Required:

• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, students and faculty verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding time frames.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.
• Demonstrate flexibility, patience, and tact/diplomacy. Strong ability to interact and communicate with a diverse population with varying cultural and communication styles.
• Demonstrate proficiency in Word, Excel, PowerPoint, and other Microsoft Systems
• Financial acumen, with keen eye for financial details and ability to track, reconcile and account for expenditures and balances from a multitude of accounts
• Working knowledge of University Policies and procedures
• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years Providing administrative support with a wide range of responsibilities

Preferred:

• Working knowledge of applicable student laws - FERPA
• Strong aptitude for customer service supporting a diverse populations in and out of the university.
• Experience with University systems and databases
• Experience working in a student-oriented environment, student affairs office, and/or higher education
• Prior Experience in one or more of the following: online communications (social media, websites), administrative support, financial services.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.