Graduate Academic Services Coordinator - University of Colorado
Denver, CO
About the Job
Graduate Academic Services Coordinator
University of Colorado Denver
Graduate Academic Services Coordinator - 33474 University Staff Description
Position Details
University of Colorado | Denver
Official Title: Academic Services (OPEN RANK) Professional
Working Title : Graduate Academic Services Coordinator
FTE : Full Time, 1.0 FTE (100%), Hybrid
Salary Range:
+ Senior Level (ASAM2247) is $55,537 - $61,384.
+ Intermediate Level (ASAM2248) is 46,281 - $51,152
Position # 00804078 - Requisition # 33474
Join the University of Colorado Denver
About the University of Colorado - Denver (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=https://www.ucdenver.edu/about-cu-denver)
The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu .
Job Description
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=http://www.cu.edu/cu-careers) *
This position provides support for prospective students, enrolled students, faculty and staff in the College of Liberal Arts and Sciences. Broad functions include communicating information, processes and deadlines to prospective students, enrolled students, and staff, assisting with graduate applications, processing and maintaining forms, tracking student progress, assisting with workshops and recruiting events and facilitating degree audit at the Intermediate Professional level. This position works with the team to develop effective workflow and processes.
At the Senior Professional level this position will also provide oversight, analysis, advising, training, and needs assessment for CLAS Graduate programs. This Senior position is an instrumental team member in strategic planning and developing application requirements, recruiting materials, policies, and practices regarding CLAS Graduate Education.
Graduate Academic Services Coordinator
What you will do:
In this role, this person:
Admissions and Enrolled Student Services
+ Facilitate applications, admissions, and student progress among CLAS graduate students.
+ Serve as resource and main point of contact for prospective students, enrolled student, faculty, and staff inquiries regarding graduate student forms, deadlines, graduation requirements, and processes.
+ Assist programs with recruiting materials.
+ Assist with review of application requirements.
+ Apply and monitor compliance of graduate student using rules, policies, and procedures as set by Office of Graduate Education.
+ Maintain records regarding student progress (e.g., leaves of absence, time extensions, transfer credit, exam forms, academic probation).
+ Communicate deadlines and processes for student graduation.
+ Verify certification for graduation.
+ Maintain and verifies documentation for faculty on advisory committees for graduate projects, thesis, dissertations.
+ Assist with communication with registrar and admissions on behalf of students or programs.
+ Assist with processing of forms and submission to appropriate campus offices.
+ Works with students and the CLAS Academic Standards Committee for student withdrawal and grade appeals.
Communication and Outreach
+ Document policies and clarify processes as needed for students, staff, and faculty.
+ Assist in communicating with prospective students.
+ Collaborate with programs in communicating application processes.
+ Assist with updating recruitment materials.
+ Report on changes to policy or processes at CLAS Graduate Program Directors and Assistants meetings.
+ Assist CLAS Associate Dean for Research and Creative Activities and Curriculum Manager in creating and maintaining a catalog of required policies and forms.
+ Facilitate the initiation of graduate program degree audits and assisting in revising as changes occur.
Senior Professionals will also be responsible for the following
+ Conduct needs assessments as needed for CLAS graduate programs, as well as recommend and assist in the design of new or revised processes.
+ Strategically evaluate and guide revisions of application and recruitment materials.
+ Represent CLAS in campus-wide discussions of graduate processes and policies.
+ Facilitate workshops for graduate students and faculty for graduate student success, as needed.
+ Conduct training for Program Assistants in workflow processes.
+ Consult with CU Denver campus and School and College Graduate staff to understand best practices in graduate education and streamlining graduate practices.
+ Serve as a liaison between CLAS Dean's Office and the Office of Admissions and the Office of the Registrar regarding graduate student/program issues.
Conditions of Employment
As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19 but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=https://www.ucdenver.edu/coronavirus)
Compensation and Benefits
+ The salary range for the Senior Level for this position has been established at $55,537 - $61,384 annually.
+ The salary range for the Intermediate Level for this position has been established at $46,281 - $51,152 annually.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.
Benefits: https://www.cu.edu/employee-services/benefits (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=https://www.cu.edu/employee-services/benefits)
Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=http://www.cu.edu/node/153125)
Application Deadline
Applications will be accepted until the position is filled. Preference will be given to complete applications received by May 15, 2024. Those who do not apply by this date may or may not be considered.
Required Application Materials:
To apply, please visit: http://www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=http://www.cu.edu/cu-careers) and attach:
+ A cover letter which specifically addresses the job requirements and outlines qualifications
+ A current CV/resume
+ List of three references (we will notify you prior to contacting both on and off-list references)
Questions should be directed to John Swallow, john.swallow@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=john.swallow@ucdenver.edu) .
Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.
Diversity and Equity
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=workplaceengagement@ucdenver.edu) .
The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.
Qualifications
Qualifications you already possess (Minimum Qualifications)
Senior Professional:
+ A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
+ Two (2) years of experience in academic services to graduate programs or students in higher education; and advanced experience with MS Office applications (i.e., Excel and Outlook).
Intermediate Professional:
+ A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
+ One (1) year of experience in academic services in general in higher education; and experience with MS Office applications (i.e., Excel and Outlook).
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
_Applicants must meet minimum qualifications at the time of hire_
_Preferred Qualification to possess (Preferred Qualifications)_
+ _Experience with graduate level admissions services, application, enrollment, or student advising in a higher education setting._
+ _Experience with a CRM software, such as Slate, Human Capital Management (HCM) PeopleSoft Campus Solutions (Oracle) or similar record database software._
+ _Experience with public speaking, facilitating in person individual and group trainings._
_Knowledge, Skills, and Abilities_
+ _Ability to communicate effectively, both in writing and orally._
+ _Ability to establish and maintain effective working relationships with employees at all levels throughout the institution._
+ _Demonstrate a commitment to providing outstanding customer service skills._
+ _Demonstrate an exceptional understanding of diversity, equity, and inclusion with a commitment to developing equitable practices._
+ _Ability to perform duties independently without guidance and direction from other professionals._
+ _Attention to detail in tracking individual data._
+ _Ability to evaluate and communicate in an environment of complex institutional requirements._
_Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=http://www.cu.edu/cu-careers) and attach: A cover letter which specifically addresses the job requirements and outlines qualifications A current CV/resume List of three references (we will notify you prior to contacting both on and off-list references) Questions should be directed to John Swallow, john.swallow@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=john.swallow@ucdenver.edu) . Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline Applications will be accepted until the position is filled. Preference will be given to complete applications received by May 15, 2024. Those who do not apply by this date may or may not be considered._ _Job Category_
_: Academic Services_ _Primary Location_
_: Denver Department: U0001 -- Anschutz Med Campus or Denver - 30087 - CLAS-LIBERAL ARTS & SCIENCES_ _Schedule_
_: Full-time_ _Posting Date_
_: May 2, 2024_ _Unposting Date_
_: Ongoing Posting Contact Name: John Swallow Posting Contact Email: John.Swallow@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=John.Swallow@ucdenver.edu) . Position Number: 00804078_
_To apply, please visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=33474&lang=en (https://apptrkr.com/5230508)_
_Copyright 2024 Jobelephant.com Inc. All rights reserved._
_Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)_
_jeid-59a6ec03e6c9fa48a44aec01fe20de60_
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
University of Colorado Denver
Graduate Academic Services Coordinator - 33474 University Staff Description
Position Details
University of Colorado | Denver
Official Title: Academic Services (OPEN RANK) Professional
Working Title : Graduate Academic Services Coordinator
FTE : Full Time, 1.0 FTE (100%), Hybrid
Salary Range:
+ Senior Level (ASAM2247) is $55,537 - $61,384.
+ Intermediate Level (ASAM2248) is 46,281 - $51,152
Position # 00804078 - Requisition # 33474
Join the University of Colorado Denver
About the University of Colorado - Denver (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=https://www.ucdenver.edu/about-cu-denver)
The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu .
Job Description
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=http://www.cu.edu/cu-careers) *
This position provides support for prospective students, enrolled students, faculty and staff in the College of Liberal Arts and Sciences. Broad functions include communicating information, processes and deadlines to prospective students, enrolled students, and staff, assisting with graduate applications, processing and maintaining forms, tracking student progress, assisting with workshops and recruiting events and facilitating degree audit at the Intermediate Professional level. This position works with the team to develop effective workflow and processes.
At the Senior Professional level this position will also provide oversight, analysis, advising, training, and needs assessment for CLAS Graduate programs. This Senior position is an instrumental team member in strategic planning and developing application requirements, recruiting materials, policies, and practices regarding CLAS Graduate Education.
Graduate Academic Services Coordinator
What you will do:
In this role, this person:
Admissions and Enrolled Student Services
+ Facilitate applications, admissions, and student progress among CLAS graduate students.
+ Serve as resource and main point of contact for prospective students, enrolled student, faculty, and staff inquiries regarding graduate student forms, deadlines, graduation requirements, and processes.
+ Assist programs with recruiting materials.
+ Assist with review of application requirements.
+ Apply and monitor compliance of graduate student using rules, policies, and procedures as set by Office of Graduate Education.
+ Maintain records regarding student progress (e.g., leaves of absence, time extensions, transfer credit, exam forms, academic probation).
+ Communicate deadlines and processes for student graduation.
+ Verify certification for graduation.
+ Maintain and verifies documentation for faculty on advisory committees for graduate projects, thesis, dissertations.
+ Assist with communication with registrar and admissions on behalf of students or programs.
+ Assist with processing of forms and submission to appropriate campus offices.
+ Works with students and the CLAS Academic Standards Committee for student withdrawal and grade appeals.
Communication and Outreach
+ Document policies and clarify processes as needed for students, staff, and faculty.
+ Assist in communicating with prospective students.
+ Collaborate with programs in communicating application processes.
+ Assist with updating recruitment materials.
+ Report on changes to policy or processes at CLAS Graduate Program Directors and Assistants meetings.
+ Assist CLAS Associate Dean for Research and Creative Activities and Curriculum Manager in creating and maintaining a catalog of required policies and forms.
+ Facilitate the initiation of graduate program degree audits and assisting in revising as changes occur.
Senior Professionals will also be responsible for the following
+ Conduct needs assessments as needed for CLAS graduate programs, as well as recommend and assist in the design of new or revised processes.
+ Strategically evaluate and guide revisions of application and recruitment materials.
+ Represent CLAS in campus-wide discussions of graduate processes and policies.
+ Facilitate workshops for graduate students and faculty for graduate student success, as needed.
+ Conduct training for Program Assistants in workflow processes.
+ Consult with CU Denver campus and School and College Graduate staff to understand best practices in graduate education and streamlining graduate practices.
+ Serve as a liaison between CLAS Dean's Office and the Office of Admissions and the Office of the Registrar regarding graduate student/program issues.
Conditions of Employment
As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19 but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=https://www.ucdenver.edu/coronavirus)
Compensation and Benefits
+ The salary range for the Senior Level for this position has been established at $55,537 - $61,384 annually.
+ The salary range for the Intermediate Level for this position has been established at $46,281 - $51,152 annually.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.
Benefits: https://www.cu.edu/employee-services/benefits (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=https://www.cu.edu/employee-services/benefits)
Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=http://www.cu.edu/node/153125)
Application Deadline
Applications will be accepted until the position is filled. Preference will be given to complete applications received by May 15, 2024. Those who do not apply by this date may or may not be considered.
Required Application Materials:
To apply, please visit: http://www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=http://www.cu.edu/cu-careers) and attach:
+ A cover letter which specifically addresses the job requirements and outlines qualifications
+ A current CV/resume
+ List of three references (we will notify you prior to contacting both on and off-list references)
Questions should be directed to John Swallow, john.swallow@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=john.swallow@ucdenver.edu) .
Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.
Diversity and Equity
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=workplaceengagement@ucdenver.edu) .
The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.
Qualifications
Qualifications you already possess (Minimum Qualifications)
Senior Professional:
+ A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
+ Two (2) years of experience in academic services to graduate programs or students in higher education; and advanced experience with MS Office applications (i.e., Excel and Outlook).
Intermediate Professional:
+ A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
+ One (1) year of experience in academic services in general in higher education; and experience with MS Office applications (i.e., Excel and Outlook).
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
_Applicants must meet minimum qualifications at the time of hire_
_Preferred Qualification to possess (Preferred Qualifications)_
+ _Experience with graduate level admissions services, application, enrollment, or student advising in a higher education setting._
+ _Experience with a CRM software, such as Slate, Human Capital Management (HCM) PeopleSoft Campus Solutions (Oracle) or similar record database software._
+ _Experience with public speaking, facilitating in person individual and group trainings._
_Knowledge, Skills, and Abilities_
+ _Ability to communicate effectively, both in writing and orally._
+ _Ability to establish and maintain effective working relationships with employees at all levels throughout the institution._
+ _Demonstrate a commitment to providing outstanding customer service skills._
+ _Demonstrate an exceptional understanding of diversity, equity, and inclusion with a commitment to developing equitable practices._
+ _Ability to perform duties independently without guidance and direction from other professionals._
+ _Attention to detail in tracking individual data._
+ _Ability to evaluate and communicate in an environment of complex institutional requirements._
_Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=http://www.cu.edu/cu-careers) and attach: A cover letter which specifically addresses the job requirements and outlines qualifications A current CV/resume List of three references (we will notify you prior to contacting both on and off-list references) Questions should be directed to John Swallow, john.swallow@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=john.swallow@ucdenver.edu) . Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline Applications will be accepted until the position is filled. Preference will be given to complete applications received by May 15, 2024. Those who do not apply by this date may or may not be considered._ _Job Category_
_: Academic Services_ _Primary Location_
_: Denver Department: U0001 -- Anschutz Med Campus or Denver - 30087 - CLAS-LIBERAL ARTS & SCIENCES_ _Schedule_
_: Full-time_ _Posting Date_
_: May 2, 2024_ _Unposting Date_
_: Ongoing Posting Contact Name: John Swallow Posting Contact Email: John.Swallow@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5230508&targetURL=John.Swallow@ucdenver.edu) . Position Number: 00804078_
_To apply, please visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=33474&lang=en (https://apptrkr.com/5230508)_
_Copyright 2024 Jobelephant.com Inc. All rights reserved._
_Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)_
_jeid-59a6ec03e6c9fa48a44aec01fe20de60_
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Source : University of Colorado