Global T&E Processing Analyst - Waters Corporation

Overview

We are seeking a meticulous and proactive Global Travel and Entertainment (T&E) Processing Analyst to join our dynamic team. This role is responsible for reviewing global expense reports to ensure policy compliance, detecting potential fraud, and identifying training opportunities for employees. The ideal candidate will have a keen eye for detail, strong analytical skills, and the ability to effectively connect with employees from a diverse set of backgrounds and at all levels of the organizational hierarchy. This position will report to the Concur Team Supervisor and will primarily perform the processing of expense reports flagged for review in Concur, ensuring documentation is adequate for business expenses prior to the reports being sent for payment.

Responsibilities

• Perform global Travel and Entertainment (T&E) report analysis, verification, documentation, and reimbursement
• Leverage applicable technology systems and local subject matter authorities to ensure accurate maintenance and review of employee expense reports
• Maintain and update expense processing procedures to reflect any local regulatory allowance changes or recurring policy exceptions specific to each of the 35+ countries with a local finance or HR team
• Resolve queries and issues with expense submitters and approvers in a timely manner and educate employees on best practices and policy nuance
• Proactively identify and resolve issues and risks in applicable areas by advancing to the Processing Supervisor as required
• Identify and implement policy updates, process improvement initiatives and best practices with Travel Manager and Concur Team Supervisor
• Analyze patterns of expense claims post-payment for fraud or non-compliance
• Prepare periodic and adhoc reports for T&E as required, including executing an annual access review for any enhanced Concur permissions
• Monitor workflow queues for exceptions, financial posting errors, and urgent requests and work with Concur system administrators for resolution
• Report non-compliance issues when required per policy and ensure robust compliance environment with SOX, internal controls, accounting policies and procedures
• Delinquency management – ensure active card holders submit their expenses within required timeframe and work with corporate card team and Concur system administrators to submit expenses and clear expenses on behalf of former employees or those on extended leave
• Follow up as needed on received expense reports that have not yet been approved

Qualifications

• Some college preferred
• 0-3 years work experience in compliance, auditing, or with expense reports preferred
• Knowledge, insight, and experience in financial accounting
• Concur system experience
• Intermediate MS Excel
• SAP experiences a plus
• MS Teams experience
• Bi-lingual strongly preferred

Company Description

Waters Corporation (NYSE: WAT), the world's leading specialty measurement company, has pioneered chromatography, mass spectrometry and thermal analysis innovations serving the life, materials, and food sciences for over 60 years. With approximately 8,000 employees worldwide, Waters operates directly in 35 countries, including 15 manufacturing facilities, with products available in more than 100 countries. Our team focuses on creating business advantages for laboratory-dependent organizations to enable significant advancement in healthcare delivery, environmental management, food safety, and water quality.   

Working at Waters enables our employees to unlock the potential of their careers. Our global team is driven by purpose. We strive to be better, learn and improve every day in everything we do. We’re the problem solvers and innovators that aren’t afraid to take risks to transform the world of human health and well-being. We’re all in it together delivering benefit as one to provide the insights needed today in order to solve the challenges of tomorrow. 

Diversity and inclusion are fundamental to our core values at Waters Corporation. It is our responsibility to actively implement programs and practices to drive inclusive behavior and increase diversity across the organization. We are united by diversity and thrive on it for the benefit of our employees, our products, our customers and our community. Waters is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or protected Veteran status. 

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