Global Event Manager and Support - Transpose Platform

ABOUT TRANSPOSE PLATFORM MANAGEMENT, LLC

Transpose Platform Management (https://www.transposeplatform.vc) is a venture capital firm co-founded in 2015. The firm backs ambitious entrepreneurs looking to create today’s most disruptive venture structures. Transpose Platform seeks out the world’s most innovative companies and strives to invest in tomorrow’s category-defining leaders.

Discover more about us: Transpose Platform

THE FIRM

Since its founding in 2015, Transpose Platform has been driven by the core belief that our people and our culture matter. We’re proud to say that Transpose Platform is one of the more diverse venture firms, as it was founded by two immigrants of color. At Transpose, diversity isn’t just a priority, it’s who we are.

Our diverse team shares a drive for our core values. We are highly collaborative, exhibit integrity in our work, take responsibility for our actions, and are self-aware of our strengths and weaknesses. We care deeply for our fellow employees, our partners and our clients, value initiative and strategic thinking, and foster career development while welcoming fresh ideas within this dynamic venture industry. Integrity and care are key ingredients of our company culture.

Here’s how you can make an impact.

POSITION SUMMARY

We are seeking a dynamic and highly organized individual to join our team as an Global Conference/Event Producer. This person will report directly to one of Transpose co-founders and work closely with another the Marketing team, Investor Relations team, as well as the EA team. The successful candidate will play a crucial role in the planning and execution of various events and meetings for investors and portfolio companies under the Transpose Platform, ensuring seamless coordination from start to finish. This position involves responsibilities such as extensive communication with multiple stakeholders, organizing event bookings, coordinating with suppliers, maintaining a strong on-site presence, and liaising with diverse dining venues.

If you have a passion for event planning, excellent communication skills, and a proactive approach to problem-solving, we invite you to apply and contribute to the success of our events.

We are looking for a Conference Producer/ Event Manager with 3 to 7 years of experience in the field to join our team!

RESPONSIBILITIES

• Logistical lead on the majority of events for both investors and founders including global conferences, breakfasts, lunches, dinners, summits, AGM, webinars, quarterly updates and anything else requiring detailed logistics.
• Research and identify suitable events for participation based on company objectives and target audience.
• Coordinate with event organizers to secure booth spaces, sponsorships, and any other necessary arrangements.
• Identify, negotiate with, and select suppliers for various event-related services, including booth design, catering, audio-visual equipment, and promotional materials.
• Create and manage relationships with suppliers to ensure timely delivery and adherence to quality standards.
• Travel to event locations and act as the on-site representative for the company.
• Resolve any on-site issues promptly and ensure a positive and professional representation of the company.
• Campaign creation as required (event focused), campaign releases, attendee guest list, all attendee communications including rsvp confirmations via email, calendar invites, guest transportation (air & land)
• Staff transportation (Air & hotel) to and from events; hotel blocks
• International guest Visa letters (Global Founders)
• Guest approvals
• A/V, photographer, video capture, video production, outsourced planner POC, budgeting.
• Keep detailed invitee RSVP lists ensuring white glove service to priority guests
• Minute-by-minute itinerary, as well as the speaker main POC and tracking. Oversee seamless day-of event production management and team task delegation, set up and registration. Keep timing on point and ensuring without question success of the event in design and execution.
• Provide creative direction and production delegation majority of content and collateral for event marketing including canva, mailchimp, mail merge emails, onsite marketing, digital signage, agendas, banners, vertical displays, stage displays, stage lighting, venue aesthetics, tent cards, name badges, lp gifts speaker release forms, web content management (for events pages), post-show follow up, video creation, photo distribution, etc.

EA BACKUP

• Meet with the EA team on a daily basis to ensure everything is on point and moving along without missing important details.
• Help to Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way alongside our lead Executive assistant as backup.
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc.
• Manage office needs in San Francisco

QUALIFICATIONS

• 3 years minimum to 7 years of experience in event planning or coordination.
• Experience working with institutional investors and founders are desirable
• Bachelor's degree in Event Management, Marketing, Hospitality, Communications, or a related field.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work well under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite, Affinity, Canvas, Adobe, Notion, and various social media platforms.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their qualifications and experience.