Gift Processing Specialist at Colgate University

Job Category   Support Staff

Position Title   Gift Processing Specialist

Full Time/Part Time  Full Time

Division   Office of Advancement

Department   Advancement Operations

Hiring Wage/Salary Range  $21.50-$23.50

Determination

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Benefits             

Current Benefits

Colgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.

We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to:

Health and Wellness:

Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions.

Paid Time Off:

Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year’s and 3 floating holidays.

Paid Family Leave:

After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad.

Continuing Education and Professional Development:

Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.

Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.

After 7 years of service in an eligible position an employee’s eligible children may be awarded up to half of Colgate’s tuition to attend an accredited college, university or trade school of their choice.

Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.

Department Statement              

Colgate University, a top-ranked liberal arts college, is seeking a Gift Processing Specialist to support gift entry and management for the historic Campaign for the Third Century.

Founded in 1819, Colgate is a small, highly selective residential liberal arts college for students of talent who are preparing for lives of leadership and productive citizenship. Colgate University enjoys a strong tradition of philanthropy and engagement and is currently engaged in a historic comprehensive campaign with a goal of $1 billion. To date, the Campaign for the Third Century has raised over $580 million towards this goal.

The Office of Advancement Operations supports the University and the advancement division in processing gifts, maintaining data, developing reporting, and managing division-wide business processes. The department is responsible for implementation and management of advancement technology systems including the alumni database of record, Raiser’s Edge. The department is also responsible for system integrity, training, and support.

At this pivotal moment in the University’s history, Colgate is seeking a Gift Processing Specialist. This is an integral role within the three-person Gift Records team which is collectively responsible for the accurate and timely processing of 20,000 philanthropic gifts every year. The successful candidate will have a keen eye for detail, the ability to communicate effectively with a variety of stakeholders, and be able to apply critical thinking skills to produce timely and accurate gift records.

Accountabilities            

The Gift Processing Specialist is responsible for timely and accurate processing of philanthropic gifts to Colgate University. Specific tasks include: entering and managing gift information into Raiser’s Edge/NXT; reconciling various tender types including check, electronic deposit, and third-party gifts; managing all aspects of matching gift confirmation and gift entry; creating new pledges and matching gifts to pledges; daily reporting and receipting; and detailed record keeping. The successful candidate will be responsible for assisting in research and deployment of new gift processing technologies and special projects as assigned.

Technical Competencies

Name   Accounting

Description      

Demonstrated ability to learn internal rules and policies sufficient to accurately process transactions such as online gifts and event registrations.

Demonstrated ability to learn how to perform reconciliation and auditing of gifts as well as the ability to provide accounting reports and feeds to Finance.

Name   Customer Service/Problem Solving

Description      

Demonstrated ability to work with key stakeholders as needed to understand and clarify routine information, especially that data which is central to Advancement operations.

Name   Records Management

Description      

Demonstrated ability to learn to consistently enter accurate constituent data into key Advancement systems. Demonstrated ability to conduct quality audits of constituent data.

Name   Technology

Description      

Demonstrated ability to learn to use key databases and applications sufficient to efficiently execute day to day department operations.

Behavioral Competencies

Name   Personal Accountability for Results

Description      

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name   Effective Communication

Description      

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name   Problem Solving and Decision Making

Description      

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name   Change Management

Description      

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name   Leadership and Teamwork

Description      

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name   Creativity and Innovation

Description      

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name   Diversity and Inclusion

Description      

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name   Sustainability

Description      

Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Requirements

Professional Experience/ Qualifications           

.The ideal candidate must have experience with data entry and will possess a high degree of accuracy and attention to detail. A demonstrated ability to handle confidential materials with sensitivity and discretion is required, as is the ability to meet deadlines, follow policies and procedures accurately and consistently, and superior customer service skills. Previous experience with cash handling and reconciliation is required. The candidate must be capable of working collegially with a diverse group of students, faculty, staff, and visitors on a daily basis through strong verbal, written, and interpersonal communication skills.

Preferred Qualifications            

Experience with the Raiser’s Edge database is preferred. Prior accounting experience is also preferred.

Education         

Associate’s degree plus a minimum of 2 years of data entry, banking, or accounting experience, or a combination of education and experience from which comparable skills are attained is required.

Certifications  

Physical Requirements              

Other Information         

Posting Detail Information

Requisition Number     2024S045Posting

Temporary         No

Work Schedule

Weekdays, Occasional Weekends

Job Open Date 06/04/2024

Job Close Date

Open Until Filled            Yes

Special Instructions Summary

EEO Statement              

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act            

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance . Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu