General Manager - Tbwa Chiat/Day Inc

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

The General Manager/Senior Property Manager is responsible for all of the day-to-day operations of life science buildings, including but not limited to administration of tenant leases, vendor contracts, oversight of property management, engineering, janitorial, and security staff, billing and collecting tenant receivables, generating monthly reports for Owner, preparing annual budget preparation and assisting the regional office with associated duties as necessary.

Operations

• Supervise on-site staff, resolve property management/operational issues.
• Recruit and participate in hiring the management team.
• Conduct lab safety training, emergency preparedness training and follow all regulations as it pertains to management of life science buildings.
• Track and manage all tenant work orders. Communicate to tenants when completed.
• Conduct property tours with engineers weekly. This includes common areas, mechanical areas and vacant suites.
• Maintain tenant relations with regular tenant visits and phone calls.
• Answer client questions and assist with client relations, as needed.
• Act as liaison between construction manager and tenant during build-out phase of tenant suite.
• Vendor contract oversight, including bidding and maintaining vendor files.
• Scheduling of periodic tasks and preventative maintenance; conducting periodic meetings and tours with all vendors.
• Upkeep of property emergency call lists including Tenant, Vendor, and LPC Calls lists; as well as life safety vendor call lists for after hour emergencies.
• Oversight of security systems including cameras and card access equipment.
• Coordination of tenant events.
• Responsible for tracking and obtaining all required tenant and vendor Certificates of Insurance to meet owner requirements.
• Manage and oversee upkeep of information for Energy Star database and all City or Client required databases including energy ordinance information.
• Maintain all client databases for the property including property work order system.
• Prepare incident reports for any tenant or property claims; communicate to the appropriate insurance company and client.
• Maintain the regulatory checklist.
• Preparation of the Tenant Manual and Rules and Regulations for the property.

Lease Administration

• Fully Abstract all New Leases and Amendments and input all pertinent information into the Properties Leasing and Accounting software for billing and tracking purposes according to client requirements.
• Compile and maintain complete Lease files on all tenants including tenant move-in information, COI’s and accounting correspondence.
• Coordinate move in activities, tenant welcome gifts and tenant appreciation events.
• Distribute all new move in information and property information to tenants upon lease execution and arrival in building.
• Oversee Accounts Receivable and Accounts Payable
  • Set up tenant billing and bill tenants monthly for rent, operating expenses, miscellaneous charges including utility sub-meter billing, work order charges and any late fees.
  • Monthly collections of all tenant receivables.
  • Deposit daily receipts of rent payments and enter into accounting software for correct tracking of tenant receivables.
  • Coordinate month end closing with Property Accountant including, closing reports, accruals, and monthly report preparation.
• Maintain and utilize purchase order log for all purchases.
• Prepare monthly operating reports for client.
• Assist in preparation of annual budgets.
• Prepare Operating Expense and Real Estate tax estimates and annual reconciliations.

Requirements

• Strong interpersonal and organizational skills.
• Basic understanding of accounting.
• Must be able to multi-task, prioritize and be self-sufficient.
• Detail-oriented.
• Must be customer-oriented, professional and courteous with excellent phone etiquette.
• 7-12 years + experience in property management, accounting, and lease administration.

Pay Range: $150,000 - $170,000 USD

About Lincoln Property Company: Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.

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