General Clerk III - Little Rock, Arkansas - Jamison Professional Services, Inc. (JPS)

Jamison Professional Services, Inc. (“Jamison”) is currently seeking qualified and motivated candidates for the position of General Clerk III to provided administrative support services to multiple counties in Arkansas. Hourly pay rate is subject to county.

CATEGORY (A)

Job Title: General Clerk III – Little Rock, Arkansas

DESCRIPTION OF SERVICES:

This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. The General Clerk III selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints.

The General Clerk III may also direct lower level clerks. Positions above level IV are excluded. Such positions (which may include supervisory responsibility over lower level clerks) require workers to use a thorough knowledge of an office’s work and routine to: 1) choose among widely varying methods and procedures to process complex transactions; and 2) select or devise steps necessary to complete assignments. Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and office managers.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Minimum Experience: 0 to 1 years’ experience.

Minimum Education: High School degree or equivalent experience at 1.5 years’ experience per year of education.

Minimum qualifications:

• Possess valid state issued driving license.
• Proficient in word processing.
• Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Word, Excel, and Access.
• Able to use e-mail and internet browsers.
• Knowledgeable and experienced in operating small office machines, such as calculators, fax machines, scanners, and copy machines.
• Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing.
• Skillful in working with the general public.
• Capable of working independently.
• Possess basic telephone skills.
• Maintaining an electronic or hard copy filing system.
• Mail management and distribution.
• Ability to gather information and complete NRCS specific forms.
• Operate a sedan, SUV, and pick-up truck.

Preferred qualifications:

• Supervisor experience.
• Knowledge of accounting principles and processes.

• Knowledge of travel arrangements and research.

JOB DUTIES AND RESPONSIBILITIES:

• Assisting agency staff with program documentation, including but not limited to preparing and processing documents and correspondence, checking documents for accuracy and completeness, gathering information, reconciling payment documents, recording data, establishing and maintaining files, and transmitting information.
• Assisting agency staff with various accounting functions such as processing actions related to unfilled customer orders. This will include reviewing, monitoring, and tracking billing and collections of the agency’s receivables.
• Assisting staff with travel arrangements such as research for hotel locations and costs, purchasing such as gathering pricing sheets and preparing AD-700 and obtaining funds approval, typing bulletins, records management, prepares general correspondence, mail management and distribution, and other administrative services in support of any NRCS program or operation. Assists staff with preparing reports and answering inquiries. Gathers data for reports, inputs information into databases and helps with special projects. Scan documents for future audit preparation and storage or for submission for data calls.
• Reviewing and verifying technical and professional materials prepared by staff specialists for format and grammatical accuracy, including interpretative materials, technical reports, memorandums, advisory notices and technical notes.
• Maintaining office files, manuals, handbooks and reference library, both paper and electronic, according to NRCS and department guidelines and requirements.
• Answers telephone, greets visitors and signs for incoming deliveries and serve as back-up for these duties to State Conservationist Secretary when not available for those located at Little Rock.
• Contractor shall have proficiency in the Microsoft Office Suite software, specifically Microsoft Outlook, Word, Excel and Access. The contractor shall demonstrate the use of appropriate language to communicate ideas in words and print based on the audience and situation.
• Assist with or prepare meeting cost estimate packages.
• Maintain and update organizational charts in PowerPoint.
• Complete standard forms for various purposes but not limited to: computer access and PIV changes, IRM-03, property forms, and AD1143.
• Types certificates such as, but not limited to, length of service, certificates of appreciation, and merit.
• Reviews, monitors, and maintains various databases in excel and Access to ensure are updated.
• Provide clerical assistance needed to assist with project report preparation and initiative/project completion monitoring.
• Assists with data entry into ACCESS data base to track employee’s hours worked by program and updates excel spreadsheet tracking salary and benefit expenses to date.
• Assists Financial Resources Specialists with ensuring audit packages are complete and submits to NHQ by deadline.
• Assists with or completes property inventory reports

HOURS OF OPERATION

Work shall be performed Monday through Friday, except Federal holidays and other days NRCS offices officially close. Typical work hours are 8:00am to 4:30pm, however, daily schedules shall be coordinated between the appropriate NRCS manager and the contractor. Daily schedules should allow for a 30-minute lunch period and 15-minute mid-morning and mid-afternoon break period. Once work schedules have been set, there shall be no deviations without prior written approval by the Contracting Officer. Contractor personnel shall identify themselves as “contractor(s)” during the designated hours of performance.

Weather and security closures by their nature usually arise without advance notice. As such, the Government will notify the Contractor as soon as possible once any closures have been announced. At times the Contractor’s employees may need to work in excess of 40 hours per week to support surge requirements. Overtime must be requested and approved in advance by the government. The Contractor must ensure this contingency can be met.

PRIMARY PLACE OF PERFORMANCE:

The primary location for NRCS operations is the State Office located in Little Rock, AR at the following address:

USDA – Natural Resource Conservation Service

700 W. Capitol Avenue, Suite 3416

Little Rock, AR 72201.

TRAVEL:

Contractor may be required to travel to alternate locations to perform administrative duties within a 50-mile radius from their primary duty location. The government shall provide a vehicle for transportation and travel/work shall be accomplished within the contractors regularly scheduled tour of duty. The contractor shall be provided with local addresses for the field offices upon contract award.

LOCATIONS: Contractor shall provide experienced and timely services for the following locations in Arkansas: Conway, Little Rock, and Lonoke TSC.

TELEWORK:

Telework can be approved and performed on an as needed base. Telework can be used as a means of achieving work requirements outside of the primary office to include alternate worksites and/or employees’ homes. Teleworking is not an entitlement, but rather a management option.

Participant must protect all data and equipment issued for conducting business.

Clearance Level Required: Must be able to pass a Federal Background check.

JAMISON CORPORATE OVERVIEW:

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/