Full Charge Book Keeper/Office Manager - Zephyr Connects

• Are you the kind of person who is always running the numbers in their head just to see how close you get?
• Have you ever been told you have a knack for paying close attention to the little details?
• Are you seeking a daily challenge where you can take responsibility for everything adding up?
• Do you want to be a part of a friendly, hard-working, and supportive work environment, where your ideas are valued, and the company is actively growing?

If you said YES to the questions above, we may just have the position for you!

About Us

At Hercules Design Build, we bring creative design solutions and the highest quality craftsmanship together in one client-centered company. We have experience with remodels of all sizes from powder rooms to large-scale additions, and our goal is always to design and build spaces that our clients love. What began as a one-man operation in 2007 is now a successful, small, family-owned business that employs a team that includes a Licensed Architect, an Architectural Designer, a Project Manager, a Project Coordinator, an Estimator/Project Developer, and several carpenters. We are looking for a detail-oriented and positive Full Charge Bookkeeper/Office Manager to join our growing team!

Check us out online: https://herculesdesignbuild.com/

Summary of Responsibilities

The Full Charge Bookkeeper/Office Manager is a key position that reports directly to the Controller/Owner and supports the company by managing all administrative functions. You will be performing tasks such as billing and accounts receivable duties and client satisfaction surveys, assisting in tracking various performance indicators for the company, daily categorization of transactions, and preparing monthly, quarterly, and annual reports. Your job is to ensure the office is organized and runs smoothly. HDB is a casual work environment that emphasizes personal responsibility and respectful consideration of colleagues.

Executive Administration

• Provides administrative assistance to the owner as required
• Responsible for assisting in the documentation of written office policies and procedures
• Reads and routes incoming mail on a daily basis
• Assists in monitoring the general liability, auto, worker’s compensation and health insurance policies as needed

Office Administration

• Oversees inventory of office supplies, responsible for requisition of office supplies
• Maintains all personnel records and employee services including insurance and payroll savings plan
• Assist with H.R. functions, including onboarding of new employees/contract staff
• Coordinates lines of communication between personnel and ensures information is distributed
• Assists in the development and implements office systems and procedures
• Organizes and composes office correspondence, documents, and other reports

 Bookkeeping

• Enters and categorizes transactions and reconciles accounts daily
• Maintains list of all vendors and subcontractors, and all jobs and customers – past and current
• Enters and verifies information on subcontractor bills
• Performs accounts receivable (A/R) functions including billing, processing of invoices and record keeping
• Assists in the creation of monthly WIP reports and other monthly, quarterly, and annual reports as required
• Prepares job invoices to include billing activities such as allowance reconciliation and preparing draw requests for bank financed jobs
• Assists in payroll processing for company employees

Education, Experience, and Skills Required

• 3 years of QuickBooks Online experience minimum
• General knowledge of H.R. processes and requirements
• Knowledge of general office procedures and competency with office equipment: computer, copier, etc.
• PC Savvy – willing and eager to learn new skills with technology, proficient with MS Office Suite including Word, Excel, and Outlook
• Excellent phone manner – professional yet friendly and warm; able to ascertain nature of call and direct/handle accordingly
  

Compensation/Benefits

• $55,000 - $65,000 (DOE)
• Bonus plan based on project and company profitability paid quarterly 
• Paid Time Off
• Health plan (50% paid by employer)
• Paid Holidays
• 401k with matching

Personal characteristics needed to be successful in this role

• Highly organized, detail-oriented, self-motivated
• Able to work independently and as a team member
• Problem solver
• Maintains professional demeanor; demonstrates integrity and confidentiality

How to Apply

• Please submit an updated resume using the job board where you saw this job posted

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step, you will receive instructions from Josh within 3 days of your submission. Everyone will be contacted.

Hercules Design Build (HBD) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, HBD complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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