Front Office Assistant - Roots Management Group

Who We Are

Roots Management Group is a manufactured housing community investment platform and management company. Roots possesses two internal management companies which focus on specific manufactured housing segments – Vineyards Management Group and Treehouse Communities. Our mission is to help increase the availability of best-in-class housing options people can afford. We accomplish that by acquiring, investing in, developing, and operating manufactured housing communities. We prioritize communication, empowerment, and relationships. We pride ourselves on continuous growth, working hard, reaching goals, and rewarding our teams.

At Roots Management Group, you will be a part of an industry-leading organization where you will be challenged, inspired, rewarded, and transformed. As one of the fastest growing manufactured housing community operators in the country, we value those who take initiative, encourage teamwork, and work hard. Despite our rapid growth, we prioritize maintaining an atmosphere of service in all we do. To continually support our employees, we emphasize respect, teamwork, and sincerity in every interaction. Our main focus is cultivating opportunities by understanding needs, creating connections, and empowering individuals. We seek to create opportunities for those work hard and accomplish goals.

What we are looking for

We are currently seeking a highly energetic individual with excellent organizational skills and strong attention to detail to manage our headquarters office. This person will have experience working in an office environment, performing administrative tasks, and providing support to coworkers and executive team members. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.

Responsibilities:

• Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors
• Perform general administrative tasks, such as answering and directing phone calls; handling email, meeting minutes, mailings, and deliveries; and coordinating meeting-room calendars
• Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas
• Order office supplies, stock supply stations, and ensure equipment is operable
• Maintain filing system, contacts database, employee lists, and inventories
• Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events
• Coordinate executive travel plans and process related expense reports
• Handles special research and/or other projects as assigned by the leadership team
• Other tasks as needed or assigned by management

Skills / Requirements:

• Proven success in office coordination
• Excellent written and verbal communication skills
• Strong time-management and multitasking abilities
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• High school diploma or equivalent

Additional Information / Benefits:

• Medical, Dental, and Vision insurance plans
• 401(k) matching
• Short and Long-Term Disability
• Basic Life & Accidental Death Insurance
• Health Spending Accounts (HSA)
• Holiday pay
• Flexible PTO
• Growth Opportunities
• High energy company, a friendly & supportive team environment

Benefits are offered to eligible full-time employees.

To be considered for employment you must be able to pass a pre-employment background check/drug test.

We offer a rewarding and challenging experience with opportunities for career advancement within an environment that supports your professional development and recognizes your achievements.

We thank all applicants for their interest!