Front Office Administrative Assistant - Malarkey Roofing Products

Everyone Belongs at Malarkey!

At Malarkey, we strive to make the best shingles in the most sustainable way. This means advancing innovations such as upcycled rubber and plastic materials in our shingles to divert waste from landfills or utilizing smog-reducing granules to help clean the air. If there's a better, more sustainable way to make a roofing shingle, we intend to find it-and hope you will consider joining us in this pursuit.

The Front Office Administrative Assistant provides administrative support to the Senior Executive Assistant, Legal Counsel, Executives, and other departments. The assistant operates the main phone system to answer and direct company calls, completes various administrative duties, and greets and directs visitors appropriately. The assistant also maintains office security, shared spaces, and communications professionally by performing the following functions.

Essential Functions include:

• Answers incoming telephone calls, determines the purpose of calls, and forwards calls to appropriate personnel or department; takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable.
• Maintains office common spaces to maintain a clean and professional appearance.
• Provides administrative support for the executive assistant, executives, the legal team, and other departments by performing various duties, including executive team travel plans, expense reporting, meeting scheduling, and calendar maintenance.
• Responsible for opening and closing office procedures between the hours of 8 AM and 5 PM.

Knowledge, Education, and Experience

A High School Diploma is required; a two-year associate degree in customer service or administrative support is preferred. At least two years of experience in a similar administrative position. Excels in a deadline-oriented environment and demonstrates high competence in organizing and prioritizing multiple work assignments. Detail-orientated with strong follow-through skills and a strong sense of ownership.

Must have excellent verbal, written, and interpersonal communication skills. Ability to work independently and as part of a team with a strong service orientation. Intermediate experience level with Excel, Word, PowerPoint, and G-Suite. Ability to maintain a high level of self-accountability to ensure results are achieved. Can handle confidential information with complete integrity.

When you join the Malarkey family, you can access enhanced health care designed to keep you and your family healthy for today and the future. Malarkey also offers financial wellness planning and contributions to your retirement plan. Our programs allow our employees to thrive and succeed at work and in their personal lives. Malarkey offers Medical, Dental, Vision, Life Insurance, Accident Death and Dismemberment, and a retirement plan.

Post-Offer Background Check, Physical, and Drug Screen required.