Front Desk Office Assistant - Datasoft Technologies
Placerville, CA
About the Job
Front Desk Office Assistant
Onsite
About the Job:
Responsibilities:
Qualifications:
Onsite
About the Job:
- Duration: 6 months contract
- Location: Placerville, CA
- Pay rate: Hourly, depending on experience
- Job ID: RFQ1686736
Responsibilities:
- Building security of arming and disarming security alarm and serving as the point of contact for alarm company.
- Greets visitors at the front desk of the facility in a professional manner.
- Answers telephone.
- Provides routine information and routes call to appropriate personnel.
- Assists callers with questions or directs them to the appropriate personnel.
- Takes accurate messages.
- Answers employee and general public inquiries.
- Assists with office correspondence and filing.
- Becomes familiar with activities and events at the Forest Service site to adequately answer questions and assist with projects.
- Tracks general office supplies and vendor requests for facility manager for facility use and makes procurement requests when requested.
- Tracks janitorial inventory and makes procurement requests for supplies when low.
- Maintains and replaces toner in printers, copiers, and postage meters for site.
- Files any records that must be kept hardcopy on site or electronically documents in the appropriate filing system.
- Responsible for mail, FedEx, UPS: both incoming and outgoing.
- Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up.
- Assist with basic data entry.
- Will be responsible for quarters clerical data entry in some locations.
- Assist with data entry, which may include data entered manually or scanned.
- Assist with creating and maintaining a library catalog spreadsheet of books, involving titles, authors, and locations.
- Barrack maintenance periodically including laundry, vacuuming, and sweeping.
- Assist with vehicle inventory, tracking or scheduling.
Qualifications:
- Can utilize and is familiar with a computer.
- Can type utilizing a computer: (MS Office min 45 wpm).
- Must be familiar with Microsoft software including excel, word, sharepoint etc.
- Becomes knowledgeable regarding access control for authorized personnel and visitors.
- Becomes familiar with Forest Service terminology, rules and regulations.
- Can communicate, meet and deal tactfully with the public and co-workers.
Source : Datasoft Technologies