Front Desk & Facilities Assistant (Part-time) - Ecology Action

Join the Ecology Action Team!

Join us in creating a climate-safe future where everyone thrives! Ecology Action is seeking a passionate Front Desk and Facilities Assistant to help support our Santa Cruz, California Headquarters.

About Ecology Action

At Ecology Action, we are passionately driven to empower individuals, businesses, and communities to take actions today that achieve environmental and economic sustainability. Our mission is to help people, businesses, and communities act now for a better tomorrow. We believe that simple changes in behavior can drive large-scale transformations that benefit both people and the planet. This translates into reduced carbon emissions, stronger businesses, healthier communities, and a sustainable future for all.

About the Role

The Front Desk & Facilities Assistant will perform administrative, and facilities related support including routine daily tasks, special projects as required, and covering for the Office Manager when needed.

The position reports to the Office Manager and is on-site at our headquarters in downtown Santa Cruz, CA. Ideally suited for a candidate available 5 days a week, working between 4 to 5.5 hours daily, preferably from 8:30 AM to 1:30 PM, but it can be flexible.

What you'll be doing

Administrative

• Maintaining office equipment and supplies, replenishing the inventory to assure adequate levels.
• Monitoring the automated receptionist and voicemail systems. Responding to queries in person or electronically. Taking and transmitting messages. Screening, sorting and delivering mail. Assisting with shipping and receiving of packages.
• Overseeing reservations for and management of conference rooms and equipment. Checking daily schedules and setting up meeting furniture and refreshments.
• May coordinate food service for meetings and other events and assist staff with meeting-related needs.
• Providing administrative support as needed for routine and special projects.
• Other duties as assigned.

Facilities

• Opening and closing doors, windows, blinds, and fans throughout the office to control air flow and assure comfort.
• Performing regular maintenance tasks including cleaning up staff kitchens, laundering and stocking kitchen linens, and refilling paper/toner as needed in copiers.
• Performing maintenance of building exterior by cleaning litter and debris from the landscape, sidewalks, and parking lot.
• Organizing and maintaining basement storage area, including properly disposing of outdated or damaged materials, equipment, and files.
• Assisting with moving desks and other furniture throughout the offices, and basement, as needed.
• Regularly checking all areas for cleanliness and for ways to optimize staff productivity and well-being. Helping to maintain a safe work environment by monitoring for, and eliminating, hazards. Keeping the first aid and emergency kits stocked.
• Caring for indoor and outdoor plants.
• Other duties as assigned.

What We're Looking For

• A minimum of 1 year directly related clerical, administration, facilities and/or computer experience.
• Valid driver's license and proof of current automobile insurance.
• Ability to effectively use a variety of business applications, e.g., security camera monitoring, scheduling systems, virtual phone system.
• Basic proficiency with Microsoft Word and Excel.
• Ability to be tactful and protect confidential information.
• An equivalent combination of education and experience may be qualifying.

Preferred Qualifications

• Personal vehicle availability for business purposes.

Work Environment

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is regularly required to sit, stand, talk and hear, and use a computer keyboard and monitor.

The environment is in an office setting.

Are You Ready?

Don't meet every single requirement? If you're excited about this role but your experience doesn't align perfectly with every qualification, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Join us at Ecology Action and contribute to a sustainable future!