Front Desk/Employment Administrative Coordinator at Staffing Solutions, LLC

Front Desk/Administrative Coordinator

Join an established Professional Services boutique Staffing Firm in downtown Portland.  In this role, you will Greet & welcome visitors to the office in a warm, professional manner and guides visitors through the application and onboarding process. We are seeking someone who can bring their upbeat attitude, ideas, and intuition to the table. If you are excited about an opportunity to be a part of a growing firm with deep roots in Portland’s professional community- our office could be the right fit for you!

Duties/Responsibilities:

• Review applicants through staffing software to refer to recruiters.
• Answer, address, and redirect inbound calls and emails, coordinate Zoom interview schedules and Client appointments, and perform detailed data entry pertaining to applicants, customers, and recruiters.
• Organize files, documents, and handle sensitive information with confidentiality.
• Assist in applicant reference checking/ form completion.
• Schedule, record, update, and archive applicant and employee files.
• Post/Publish Social Media updates, articles, and job postings. (Instagram, Facebook, LinkedIn, and more).

Requirements:

• Minimum High school Degree
• High degree and interest in the business world and staffing/Human Resources field.
• 3-5 years’ experience in a front Desk/Receptionist/Administrator role.
• Understanding of employment laws and employee onboarding.
• Curiosity in understanding business trends and how a Staffing Firm helps both Applicants looking for a new career journey and Company trends.
• Strong attention to detail.
• Solid Computer CRM/Database, MS-Office, Google Suite.
• Experience with Social Media management.
• Ability and interest in learning new proprietary software systems